Prairie Barns Construction LLC ยท 1 week ago
Office Administrator & Data Entry Specialist
Dickinson, ND
Full-time
Onsite
Entry Level
2+ years expPrairie Barns Construction LLC is a company focused on building for the relentless operators of the Northern Plains. They are seeking a highly organized Office Administrator & Data Entry Specialist to ensure data integrity and maintain an orderly office environment.
Construction
Responsibilities
Data Entry (The Precision Hat)
Job Costing Input: Enter daily field receipts and invoices into JobTread (our project management software). You are the first line of defense against messy data
PO Matching: Verify that every incoming vendor bill matches the Purchase Order created by the Project Coordinator. If it doesn't match, you flag it
Time & Labor: Assist in digitizing timecards and daily logs from the field crews to ensure labor hours are tracked to the correct project phase
Vendor Compliance: Ensure all new vendors have current W-9s and Certificates of Insurance (COI) on file before data entry begins
Office Administration (The Service Hat)
Reception: Serve as the first point of contact for anyone calling or visiting Prairie Barns. You set the tone of professionalism and trust
Mail & Logistics: Process incoming mail, manage shipping for office supplies, and route documents to the right department immediately
Facility Care: Keep the reception area, conference room, and supply closet immaculate and fully stocked
Filing Systems: Maintain our digital and physical filing systems so that any document can be found within 2 minutes
Qualification
Required
2+ years in an administrative or data entry role
Proficiency in Microsoft Office (Excel/Word) is required
Detail-oriented to a fault
Trustworthy with sensitive company data
Preferred
Experience with JobTread or QuickBooks is highly preferred
Company
Prairie Barns Construction LLC
Welcome to Prairie Barns Construction LLC, where our North Dakota roots run as deep as the foundations we lay.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase