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University at Buffalo · 8 hours ago

Procurement and Facilities Coordinator

Buffalo, NY

Full-time

Onsite

New Grad, Entry Level

University at Buffalo is seeking a Procurement and Facilities Coordinator who will be responsible for purchasing and procurement activities as well as managing departmental space and facilities. The role involves coordinating with various stakeholders to ensure efficient operations within the department and supporting events as needed.

EducationHardwareKnowledge ManagementUniversities

Responsibilities

Purchasing and procurement for all funds, including ShopBlue, ereq, p-cards, amazon, expenditure transfer requests, etc

Tracking and following up with orders placed but not received

Completing receivers for all orders

Back up for food ordering in conjunction with events coordinator

Paying all bills for department

Order and maintain department swag to be given as gifts, for events, and volunteers

Order posters needed for events and other needs

Purchase and procurement for p-card related items ( Amazon etc) for sponsored funds, in conjunction with RASC finance managers

Departmental space rehabs. Work closely with UB Facilities staff, SEAS Director of Facilities Planning and Management, CSE chair, and external vendors on CSE space design and rehabilitation projects, including design and improvement of CSE office, CSE research lab, and CSE instructional lab spaces

Departmental interior design. Work closely with UB Facilities staff, SEAS Director of Facilities Planning and Management, CSE departmental leadership, and external vendors to coordinate CSE public and private spaces' thematic design, artwork, posters, and electronic signage

Departmental space occupancy management. Manage CSE departmental space occupancy assignments. Assign employees to office spaces and students to research lab spaces. Manage CSE locker sign outs in all labs

Departmental key management. Manage departmental physical passkey allocation and recollection

Responsible for space inventory survey

Place and track all work orders, and coordinate with facilities

Contracts and maintenance

Department point of contact and organizer for SEAS clean out week

Back up support for room reservations. respond to cse-room@buffalo.edu email when events coordinator is out

Producing reports for department chair and director of administration regarding space and procurement, and lab funding

Management of department shipping and mail

Coordinating and receiving deliveries of items

Record minutes during faculty meeting, faculty retreat, others as assigned. Maintain repository of meetings minutes, providing copies as needed

Provide support at major department events such as Open house, commencement, demo day if needed

Other duties as needed or assigned

Tracking of ABET funds in SEAS portal

Co management of CSE start up funds

Qualification

Procurement managementFacilities coordinationSpace managementContract managementReport productionEvent supportMinute taking

Required

Purchasing and procurement for all funds, including ShopBlue, ereq, p-cards, amazon, expenditure transfer requests, etc

tracking and following up with orders placed but not received

completing receivers for all orders

back up for food ordering in conjunction with events coordinator

paying all bills for department

Order and maintain department swag to be given as gifts, for events, and volunteers

Order posters needed for events and other needs

Purchase and procurement for p-card related items ( Amazon etc) for sponsored funds, in conjunction with RASC finance managers

Departmental key management. Manage departmental physical passkey allocation and recollection

Responsible for space inventory survey

Place and track all work orders, and coordinate with facilities

Contracts and maintenance

Department point of contact and organizer for SEAS clean out week

Back up support for room reservations. respond to cse-room@buffalo.edu email when events coordinator is out

Producing reports for department chair and director of administration regarding space and procurement, and lab funding

Management of department shipping and mail

coordinating and receiving deliveries of items

record minutes during faculty meeting, faculty retreat, others as assigned. Maintain repository of meetings minutes, providing copies as needed

provide support at major department events such as Open house, commencement, demo day if needed

Other duties as needed or assigned

tracking of ABET funds in SEAS portal

co management of CSE start up funds

Company

University at Buffalo

University at Buffalo is a premier, research-intensive public university and a member of the Association of American Universities It is a sub-organization of The State University of New York.

Founded in 1846