Diaconia · 1 week ago
Administrative Specialist, Senior
Warner Robins,GA,US
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expDiaconia is looking for a talented Administrative Specialist, Senior to join their team. The role involves providing executive administrative support, facilitating day-to-day operations, and assisting with various management activities within the organization.
ArchitectureArtificial Intelligence (AI)Cloud ComputingCyber SecurityInformation Technology
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Process non-disclosure agreements for directorate personnel prior to accessing competition-sensitive or proprietary data, information, or documents; assist in planning and organizing the full spectrum of actions required for the directorate to conduct day to day business, including, but not limited to, planning executive calendars and scheduling meetings; assist in performing a wide range of management activities to include, but not limited to: working with functional managers, outside agencies, contractor personnel, and the program office customers concerning preparation of technical material, management presentations, and other material in support of meetings, minutes, agendas, and compilation of briefings; gathering a variety of program information; assisting in pre-acquisition and acquisition strategy planning and implementation; assisting in the development of executive documentation; assisting in the development of milestone planning, tracking, scheduling, briefing preparation, staff coordination, and decision documentation preparation; implementing documentation reviews
Support staff leadership, teams, and office personnel by the development, maintenance and modification of directorate/division/program schedules and calendars
Assist in the planning, formulation, editing, development, publication, and storage of finished products to include, but not be limited to, program documentation, plans, directives, reports, briefings, and other presentations as required (technical and non-technical, classified, and unclassified) in the media and format requested
Provide support by organizing and facilitating program briefings, to include, but not limited to, gathering information, reviewing reports, reviewing charts, and other business integration support as needed
Assist with, plan, and coordinate meetings to include VTC, room set-up (including but not limited to ensuring sufficient seating and creating name placards) and closing/securing conference rooms
Assist with internal and external briefings and reports by providing expert knowledge and capability to produce visual aids (slides, briefing charts and other graphics); file and retrieve graphics materials to facilitate research and expedite creation of briefings and reports; compile and prepare briefings and reports in hard copy for special and/or recurring reports; and provide assistance during briefings upon request
Assist in maintenance of OIs for the USG. This includes the development and maintenance of self-inspection checklists
Maintain official file plans with the use of the Air Force Records Information Management System (AFRIMS) or other appropriate information management systems. 3.12.2.9 The Contractor shall assist in the establishment and maintenance of master files and file plans of the divisions and program data to facilitate tracking and resolution of issues associated with operations
Have expert knowledge in AFRIMS and the ERM structure to perform record searches of active and inactive, physical and electronically stored final and draft documentary materials related to search criteria
Assist in preparing and processing CONUS and OCONUS travel arrangements and travel vouchers
Verify the accuracy of data inputs for the divisional Automated Time Attendance and Production System (ATAAPS), Defense Civilian Pay System (DCPS), Customer Service Representative (CSR), in/out-processing, DTS, and Functional Area Records Management (FARM)
Assist with the suspense tracking system
Provide assistance in the development of program documentation, including aircraft availability plans, program management plans, modification management plans, and other program plans, strategies, schedules, or agreements necessary for efficient program management
Serve as the focal point for collecting, preparing, and displaying materials for staff meetings
Provide administrative support for management, financial, contracting, configuration, engineering, system integration, and logistics management activities
Provide administrative assistance to the Management Operations Division and personnel
Assist in managing and tracking the civilian and military decoration programs within the directorate/division
Assist with tracking the training budget information for the training Government Purchase Card (GPC) holder
Qualification
Required
HSD/GED, ten (10) years' experience as an administrative worker, five (5) years' DoD experience required
Working knowledge of desktop applications including word processing, spreadsheet, and database applications
Secret or Top Secret Clearance
U.S. Citizenship required
Preferred
Experience using Defense Travel System (DTS)
Experience using Automated Time Attendance and Production System (ATAAPS)
Experience using Defense Civilian Pay System (DCPS)
Experience using Functional Area Records Management (FARM)
Experience using Air Force Records Information Management System (AFRIMS)
Experience using Senior Officer Communication and Coordination Electronic Resource (SOCCER)
Company
Diaconia
Diaconia is an IT company that provides cloud computing, cyber solution, digital customer experience, and data intelligence services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Praveen Singalla
Chief Executive Officer
Recent News
2025-09-10
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