GFO Home · 14 hours ago
Office Administrator & Executive Support Specialist
Dallas, TX
Full-time
Onsite
Mid Level
3+ years expGFO Home is seeking a highly organized, proactive, and discreet Office Administrator & Executive Support Specialist to manage the day-to-day operations of their office and provide dedicated administrative and personal assistance to the CEO and other Vice Presidents. This role requires a flexible individual who can seamlessly transition between general office management, light accounting support, and high-level executive assistance, demonstrating exceptional professionalism and attention to detail.
ArchitectureReal EstateResidentialSmart Building
Responsibilities
CEO Support (Immediate Priority): When the CEO is in the office, serve as the primary, immediate point of contact and support
Manage and prioritize the CEO’s calendar, scheduling internal and external appointments, meetings, and travel logistics in partnership with Personal Assistant
Coordinate personal needs, including arranging for and managing meals, catering, and other necessities during the workday
Handle sensitive and confidential information with the utmost discretion
Draft, proofread, and manage correspondence from a professional capacity in partnership with Personal Assistant and Family Office Controller
General Executive Support: Provide administrative support to other Vice Presidents (VPs) as needed, including scheduling meetings, managing expense reports, and preparing meeting materials
Supply Management: Maintain optimal inventory levels of all office supplies, equipment, and kitchen/breakroom items (snacks, beverages, coffee, etc.). Efficiently manage procurement, organization, and distribution
Facility Coordination: Serve as the point person with building personnel to ensure a smooth and functional work environment
Mail and Shipping: Manage incoming and outgoing mail, packages, and deliveries
First Impressions: Ensure the office appearance is impeccable and welcoming for all employees and visitors
Controller Assistance: Provide accounts payable (A/P) support to the Family Office Controller as needed
Process invoices, obtain necessary approvals, and enter data accurately into the accounting system
Assist with vendor statement reconciliation and filing of A/P documents
Ensure compliance with established internal A/P procedures
Qualification
Required
Proven experience (3+ years) in an administrative or office management role, with significant experience supporting C-level executives
Exceptional organizational, multitasking, and time management skills
High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Experience with calendaring and basic accounting software is a plus
Company
GFO Home
GFO Home is a real estate company that offers modern homes building, newly constructed homes and floorplans services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Greg Salinas
Chief Operating Officer
Company data provided by crunchbase