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University of Illinois Urbana-Champaign · 14 hours ago

Grants and Contracts Coordinator - Department of Physics

Urbana, IL

Contract

Onsite

Entry Level

$55K/yr - $65K/yr

1+ years exp

The University of Illinois Urbana-Champaign is seeking a Grants and Contracts Coordinator for the Department of Physics. This role involves developing, reviewing, and submitting proposals for various research funding opportunities while ensuring compliance with federal regulations and university policies.

Higher Education

No H1B

Responsibilities

Develop, prepare, assemble, and submit proposals to federal and non-federal sponsors and for internal funding opportunities

Review, interpret, and comply with federal regulations (e.g., Uniform Guidance, ITAR, EAR, FAR), sponsor policies and guidelines, and university policies and procedures for proposal submission

Develop budgets; prepare and edit proposal documents; ensure all requirements necessary for valid submission are met (e.g., deadlines, funding restrictions, eligibility restrictions, potential cost share, compliance for conflicts of interest, research security training, etc., authorization)

Communicate with a range of proposal stakeholders such as internal and external collaborators (e.g., investigators, other institutions’ research administrators, a wide variety of campus units) and funding sponsors’ staff (e.g., IT help desks, policy administrators, program officers)

Serve as a liaison for the Department of Physics to Sponsored Program Administration (SPA) for the purposes of proposal submission and award management

Ensure SPA receives requested proposal revisions and assist investigators in developing and submitting a wide variety of pre-award and post-award requests, such as for subaward initiation, proposal updates, no-cost extensions, incremental funding, material transfer agreements, and budget revisions

Communicate sponsored research administration policies and procedures to investigators and follow up with SPA to ensure that awards are finalized and funded project accounts are established in a timely manner

Connect with the campus research administration community and take part in continuous learning through the Office of the Vice Chancellor for Research and Innovation, such as Sponsored Programs Administration (SPA) and the Office of Research Security (ORS), and other system and campus administrative and compliance units such as the Office of Business and Financial Services (OBFS), the Office of Technology Management (OTM), and Government Costing

Participate and pursue external learning opportunities in research administration. Actively participate in programming provided by funding agencies, professional associations, and other organizations relevant to the field

Collaborate with other business staff within the Department of Physics, ensure sponsored research products, procedures, and transactions are compliant with university policies and federal and state regulations and are handled in a timely, efficient, and accurate manner. Maintain documentation, identify and communicate concerns, and resolve discrepancies. Provide process improvement ideas and assist with implementation

Perform other additional appropriate related duties to further the mission of the department

Qualification

Sponsored research administrationProposal developmentBudget preparationFederal regulations complianceCommunication skillsCustomer service skillsProductivity softwareAttention to detailTeam collaborationConflict resolution

Required

Bachelor's degree in business administration, accounting, finance, economics or a field related to the position

One year of demonstrated experience in sponsored research administration

Preferred

Master's degree in English, Business, Accounting, or related field requiring strong literacy and critical thinking competencies

Experience in working within higher education, especially in business and/or research administration

Certification as an Illinois Certified Research Administrator and/or as a Certified Research Administrator or Certified Pre-Award Research Administrator

Benefits

Health

Dental

Vision

Life Insurance

Retirement Plan

Paid time Off

Tuition waivers for employees and dependents

Company

University of Illinois Urbana-Champaign

The University of Illinois Urbana-Champaign is dedicated to building upon its tradition of excellence in education, research, public engagement and economic development.

Founded in 1915

Champaign, IL, US

10001+ employees