Gordon Food Service Store ยท 17 hours ago
Accounts Payable Coordinator
Wyoming, MI
Full-time
Hybrid
Entry Level
2+ years expGordon Food Service is a leading food distribution company, and they are seeking an Accounts Payable Coordinator to manage invoice processing and payment inquiries. The role involves verifying and processing invoices, maintaining accurate records, and ensuring compliance with financial regulations while contributing to process improvement initiatives.
Food & Beverages
Responsibilities
Inputs invoice data into accounting software or ERP systems, maintaining up-to-date records of all transactions
Processes payment corrections related to Direct or Indirect invoices that can not be processed by rules based automated processing
Reviews, verifies, and processes exception invoices received from vendors, ensuring accuracy in amounts, terms, and compliance with company policies
Facilitates currency conversion for cross-border invoice payments to optimize invoice processing workflows
Conducts standard invoice discrepancy research and escalates for resolution
Serves as a point of contact for vendors and internal departments regarding payment inquiries and issues
Generates standard reporting related to accounts payable, such as aging reports and payment forecasts
Maintains organized records of invoices, payment histories, and other financial documents for audits and internal controls
Ensures compliance with relevant financial regulations and company policies, including tax regulations
Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance
Identifies cross-functional opportunities for process optimization, implement streamlined workflows, and enhance overall organizational efficiency while ensuring alignment with company goals
May be responsible for preparing and processing payments, ensuring compliance with accounting policies and financial regulations, maintaining accurate records of disbursements, and assisting in generating related reports such as cash flow forecasts and aging analyses
Performs other duties as assigned
Qualification
Preferred
2 years of Accounts Payable experience preferred
Associate Degree in Finance or Accounting preferred
Experience with SAP a plus
Customer service and relationship building
Must be detail oriented with a commitment to a high level of accuracy
Basic math skills (arithmetic and simple addition/subtraction, ordering, etc)
Comparing, analyzing, coordinating, copying, etc. and ability to recognize non-standard situations / discrepancies with invoices
Ability to compose, send, and organize emails using tools like Microsoft Outlook, Gmail, or similar platforms. Communicates effectively with supervisors and team members, clarification when needed, and consistently meets deadlines with minimal supervision
Customer service and relationship building with internal teams/stakeholder and external partners
Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing minor challenges independently
Understanding of file organization, saving, and retrieving files from local drives, network drives, or cloud storage. Ability to identify and resolve simple issues (e.g., printer connectivity, frozen applications)
Understanding of basic security protocols, such as recognizing phishing emails and protecting sensitive information. Adaptability - ability to learn new software and tools (e.g. vendor portals) as required and responds positively to changing priorities
Experience with spreadsheet software (e.g., Microsoft Excel, Google Sheets), including basic formulas and data organization
Actively pursue personal development goals, embrace feedback, and demonstrate a willingness to adapt to new challenges while finding innovative solutions to problems
Company
Gordon Food Service Store
Unlock a world of flavor! Gordon Food Service Stores offers restaurant-quality ingredients, fresh produce, and unique finds for your home kitchen or business.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase