University of South Florida Libraries · 2 days ago
Office Manager
Tampa, FL
Full-time
Onsite
Mid, Senior Level
$21/hr - $25/hr
6+ years expThe University of South Florida Libraries is seeking an Office Manager to support the Department of Internal Medicine, which is the largest department in the Morsani College of Medicine. The Office Manager will oversee day-to-day office operations, assist with human resources initiatives, and coordinate various projects to ensure smooth administrative functions.
Higher Education
Responsibilities
Oversees day-to-day office operations and support activities
Provides direct, confidential assistance to the Division Director and Clinical Section Administrator and engages in highly sensitive operational, legal or administrative matters
Create agendas, maintain minutes, and communicate to members of the group
Performs specialized office duties required to support the specific responsibilities of the Clinical Section Administrator, using discretion to make judgments based on operating guidelines
Runs/prepares reports and provides data for analyzing by division leadership
Advises on and implements division administrative office policies and procedure; develops and implements internal forms
Supports purchasing requirements for office, including but not limited to: research items, obtains price quotes, enters information into university systems, receives purchase orders, and maintains information as required
Works closely with Division Director and Clinical Section Administrator to manage divisional recruitment and human resource initiatives including but not limited to search committee support, candidate itinerary preparation, taking meeting minutes and compilation of documents
Assists with employment, administration and other human resources processes
Maintains appointment paperwork requirements for faculty, staff, and student employees
Oversees and audits divisional leave requests
Serves as a resource person and keeps up-to-date with ongoing projects
Responsible for duties as required to support the mission and function of the division
Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets
Performs other duties as assigned
Qualification
Required
High school diploma or equivalent
Six years of experience in office or administrative positions
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Four years of direct experience for a bachelor's degree
Two years of direct experience for an associate degree
Six years of direct experience for a master's degree
Seven years of direct experience for a professional degree
Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment
Minimum Qualifications that require a high school diploma are exempt from SB 1310
Benefits
Medical, dental and life insurance plans
Retirement plan options
Employee and dependent tuition programs
Generous leave
Hundreds of employee perks and discounts
Company
University of South Florida Libraries
The University of South Florida Libraries accelerate learning and knowledge production through distinctive collections, information service innovation, and thought leadership.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase