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Safe Children Coalition, Inc. · 3 days ago

Program Assistant- Special Projects- SCC Clothes Closet

Sarasota, FL

Full-time

Onsite

New Grad, Entry Level

Safe Children Coalition, Inc. is seeking a Program Assistant to coordinate special projects and activities for the SCC Clothes Closet. The role involves managing daily operations, overseeing inventory, and facilitating a positive experience for case managers and caregivers in the clothes closet.

Child CareHealth CareNon ProfitUnderserved Children

Responsibilities

Responsible for organizing and overseeing the operation of the Foster Care Clothes Closet. This includes, but is not limited to:

Managing daily operations of the clothes closet with a retail mindset, ensuring a clean, well-organized, and visually appealing shopping environment, while making sure items are clean, seasonally appropriate and accessible

Receiving, sorting, labeling, and inventory of clothing and essential items according to established guidelines and age/size categories while ensuring items are merchandised by type, size, and age using retail best practices to support ease of selection and dignity of choice

Track inventory levels and proactively identify high needs items

Coordinating requests from case managers and caregivers and ensure timely response

Maintaining accurate inventory records and identify gaps of priority needs to inform supervisors

Occasionally, overseeing volunteers who may assist with storing, organizing, and shelving donated items

Preparing basic reports and updates on clothes closet usage

Utilizing the Clothes Closet inventory process to track incoming and outgoing items

Coordinating donations and deliveries of items to and from the Clothes Closet

Transporting donated items from donor drop off to the clothes closet daily

Maintaining clothes closet security by monitoring items coming in and going out as well as people coming in and out of the clothes closet

Assist case managers and caregivers in obtaining items needed for children in their care via system of Clothes Closet orders and requests

Facilitate a positive, customer-service oriented experience for case managers and caregivers when they are present in the clothes closet

Answer and respond to all incoming clothes closet inquiries from donors

Respond in a timely manner to donors and other community-based groups interested in donating to the clothes closet

Assist with the identification, coordination and implementation of various drives and corporate donations as requested

Assist with monitoring Special Drives and communicating problems to the Director of Quality Assurance

Responsible for ensuring the Clothes Closet is open during operating hours, Monday through Friday

Responsible for regular cleaning, maintenance, and organization of the clothes closet to maintain a pleasant environment for case managers and caregivers

Responsible for the appropriate disposal of damaged, unsanitary, expired, or non-usable items in accordance with organizational guidelines

Maintain adequate records in all forms and manage the retention of files according to policy

Maintain back of house organization, including storage, sorting areas and overflow inventory

Assist with other initiatives to include the Foster Parent Appreciation Drive, Annual Back to School Drive, Reunification Events, SCC Angels Holiday Gift Drive, and other gift drives as requested

Provide input for newsletters as needed to disseminate information on inventory and ongoing needs to be filled as requested and approved

Understand and be able to communicate the CBC Clothes Closet Project mission and goals both internally and externally

Other duties as assigned

Qualification

Customer service experienceInventory managementMicrosoft OfficeVerbal communicationWritten communicationAdapt guidelinesEmergency responseDetail orientedOrganizational skillsWork independently