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Zane State College · 12 hours ago

Admissions Operations Coordinator

Zanesville, OH

Full-time

Onsite

Mid, Senior Level

7+ years exp

Zane State College is seeking an Admissions Operations Coordinator to manage and oversee the admission process for prospective students. The role involves ensuring data integrity, coordinating communications, and collaborating with various departments to support enrollment initiatives.

Higher Education

Responsibilities

Process all Zane State College applications, for all application types

Process and verify all incoming high school transcripts, ACT/SAT scores, and AP scores

Ensure all admission requirements are met for applicants prior to acceptance

Send email communications requesting additional information needed to complete applications

Perform data integration between Jenzabar Recruitment Manager (JRM) and J1, correcting any errors that occur

Run the Admissions to Registration (AD2RE) procedure, ensuring all accepted applicant data transitions accurately to student records

Identify potential fraudulent applications, verify authenticity, and report confirmed fraudulent cases to the Office of Inspector General

Serve as Module Manager for the Jenzabar Requirement Module (JRM) and J1 Admissions Module

Update and maintain tables in JRM and J1 to ensure consistency between systems and with Registrar data

Coordinate with ITS on scheduled updates for JRM, TargetX, and Informatica; conduct post-update testing to identify and resolve issues

Develop and maintain procedure manuals for JRM and J1 Admissions processes

Create and maintain all inquiry and application forms for various applicant types

Develop and maintain JRM reports and dashboards, analyzing data to measure communication effectiveness and support enrollment goals

Compile and manage inquiry and applicant lists for mail and digital communications

Collaborate with the Marketing Department to create materials that align with enrollment and strategic goals

Coordinate with the Duplicating/Mail Room to ensure timely distribution of printed communications

Manage special populations including, but not limited to, Business & Industry and the Adult Diploma Program (22+)

Maintain and update Common App applications; process requested changes and ensure data accuracy

Oversee the final matriculation process, including development and maintenance of official admission records in compliance with the College's records retention policies

Participate in special projects and perform other related duties as assigned to support Enrollment Services and institutional goals

Qualification

Jenzabar Recruitment ModuleData reportingApplication processingMicrosoft Office 365Multi-taskingInterpersonal skillsOrganizational skillsConfidentialityInitiative

Required

Bachelor's degree required in communications, business, marketing, or a related field

A results-oriented individual with strong interpersonal and organization skills with the ability to exercise initiative and work independently, aptitude for learning quickly and efficiently

Demonstrates ability to multi-task in a fast-paced environment

Must possess ability to prioritize duties and work with established deadlines and always maintain confidentiality

Proficient with Microsoft Office 365 and the application of software packages