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American Farmland Trust · 2 days ago

HR Associate

United States

Full-time

Remote

Entry Level

$60K/yr - $65K/yr

1+ years exp

American Farmland Trust (AFT) is the only national organization that takes a holistic approach to agriculture. The Human Resources Associate provides administrative and operational support to ensure smooth HR operations across all locations, including maintaining records, coordinating programs, supporting recruitment and onboarding, and serving as a contact for employees, management, and external partners.

AgricultureNon ProfitSocial

Growth Opportunities

Responsibilities

Maintain up-to-date knowledge of HR trends, best practices, employment law, regulatory changes, and emerging HR technologies to support operational HR functions

Conduct periodic audits of HR files, benefit plans, and HR programs, recommending corrective actions to ensure compliance, completeness, and accuracy of documentation

Maintain the integrity, accuracy, and confidentiality of all HR records, files, and HRIS entries

Organize, file, and manage employee documents, records, and HRIS data in accordance with company policy and regulatory requirements

Manage the HR email inbox, prepare professional correspondence, and serve as a point of contact for routine inquiries from employees, applicants, and managers

Act as a liaison with external partners, vendors, brokers, and benefit providers, including health, disability, retirement, and federal/state/local agencies

Handle day-to-day administrative tasks, including processing incoming mail, scanning and distributing documents, photocopying, and general clerical functions

Schedule and attend internal and external HR-related meetings as requested by the HR team

Assist with recruitment processes for all positions, including posting job ads, managing job requisitions, screening applicants, and maintaining accurate candidate records

Coordinate and schedule interviews for candidates, including senior-level roles, and assist hiring managers with candidate evaluation and communications

Maintain organized records of recruitment materials, including applications, interview notes, and related documentation, for HR leadership review

Respond to routine applicant, employee, and manager inquiries regarding HR policies, hiring processes, and benefits, escalating complex or sensitive matters to senior HR staff

Facilitate onboarding and orientation programs to ensure a smooth and positive integration of new hires, including coordination of training, system access, and workplace setup

Support special recruitment initiatives such as job fairs, sourcing campaigns, and employer branding efforts as directed by HR leadership

Organize, schedule, and track employee training and development initiatives, ensuring compliance with mandatory federal, state, and local requirements

Maintain accurate training records and documentation to support HR reporting, audits, and compliance requirements

Assist with LMS (Learning Management System) administration, including course enrollment, tracking completions, and reporting on training progress

Provide administrative support to the HR team to enhance operational efficiency and employee experience

Assist HR leadership with ad hoc HR projects, initiatives, and internal communications

Support HR analytics and reporting by collecting data and preparing operational summaries as requested

Promote a positive workplace culture through professionalism, discretion, and collaboration

Perform other HR-related duties as assigned to support smooth operations and organizational objectives

Qualification

HRIS systemsRecruitment processesOnboarding programsCustomer service skillsCommunication skillsOrganizational skillsDiscretionProfessionalismMicrosoft Office SuiteAttention to detailInterpersonal skills

Required

Strong verbal and written communication skills

Excellent interpersonal and customer service skills

Highly organized with strong attention to detail

Basic understanding of HR principles, practices, and procedures

Proficiency in HRIS systems (Paycom or similar) and Microsoft Office Suite

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

High level of discretion and professionalism in handling confidential information

Preferred

Associate's degree in Human Resources, Business Administration, or related field preferred; equivalent experience considered

Minimum of one year of HR or administrative experience preferred

Benefits

Insurance coverage begins the 1st of the month following the date of hire.

Medical & Prescription Coverage

Dental Coverage

Vision Coverage

Company Paid Life Insurance & Long-Term Disability (LTD)

Voluntary Life Insurance

Flexible Spending Account (FSA) – Healthcare & Dependent Care

Health Savings Account (HSA)

401k Plan

Sick Leave: Regular full-time employees accrue 13 “sick days” per year.

Vacation Leave: Accrue 15 days during the first year increasing by one day per year to 20 days per year maximum.

Holidays: AFT observes twelve fixed holidays and a week between Christmas and New Years off during the year (all offices closed) plus a choice of up to three (depending on hiring month) floating holidays.