i.e.Smart Systems, LLC · 3 days ago
Project Coordinator
Spring, TX
Full-time
Onsite
New Grad, Entry Level
$55K/yr - $70K/yrSmart Systems is seeking a Project Coordinator to support project managers in ensuring seamless coordination and financial accuracy across all project phases. The role involves tasks such as setting up jobs, managing financial aspects, and preparing budgets to keep projects on track.
Facilities Support ServicesProfessional ServicesSecurity
Responsibilities
Actively assist project managers in accounts receivable and invoice generation
Provide support project financial reporting to recognize under/over billing
Set up new customers and jobs/projects in ERP system, ensuring accurate and complete information regarding project scope, milestones, deliverables, and timelines
Collaborate with operations and estimating departments to gather necessary information for job set up, including budget details, resource allocation, and client requirements
Coordinate the acquisition of necessary waivers and certificates from subcontractors, suppliers, and vendors
Prepare accurate and timely invoices for clients based on contractual terms and project status with mainly AIA format
Collaborate with relevant departments to ensure proper allocation of costs, timely submission of invoices, and resolution of billing discrepancies
Understand contract requirements, execution, scopes of work, and terms & conditions
Submit invoices and documentation in customer portals when required
Monitor payment status, follow up on outstanding invoices, and facilitate timely collections
Prepare and post journal entries, reconciling accounts on a regular basis
Manage prepaid expenses and depreciation schedules
Identify and resolve discrepancies between accounting systems or accounts
Reconcile bank statements with company records, investigating and resolving any differences
Compile and provide documentation and information required for internal and external audits
Work closely with auditors, addressing findings and implementing recommendations
Other duties as assigned
Qualification
Required
Previous administration experience in construction environment with processing, coordinating, and execution of contracts and subcontracts
Excellent communication (verbal and written) and interpersonal skills
Ability to communicate with all levels of project staff
Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously
Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.) and other computer software
Preferred
Vista Viewpoint experience a plus
Benefits
Health and Welfare Plan which includes Medical, Dental, Vision, Supplemental Life, Supplemental Disability, Supplemental Accident, Hospital and Critical Illness, Employee Assistance Program (EPA)
Medical and Dependent Reimbursement Programs
Exceptional 401(k) Plan with matching Employer Contribution
Paid Vacation and Holidays
Company
i.e.Smart Systems, LLC
Whether you need one data center installed or a total infrastructure build out for a multi-building campus, i.e.Smart Systems stays flexible so we can meet our customers’ needs.
Founded in 2000
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Nick Colvin
Chief Executive Officer
Company data provided by crunchbase