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Parkland Health · 11 hours ago

Administrative Assistant

Dallas, TX

Full-time

Onsite

Mid Level

3+ years exp

Parkland Health is seeking an Administrative Assistant to perform complex administrative office duties including report generation and budgetary assistance. The role involves providing secretarial services and support to assigned personnel, while also improving work processes and customer satisfaction.

CommunitiesHealth CareHospitalMedicalNon ProfitWellness

H1B Sponsor Likely

Responsibilities

Provides administrative assistant support to assigned personnel

Screens and routes telephone calls, receives and refers visitors, schedules appointments, takes messages, maintains appointment calendars, schedules and coordinates meetings, and makes travel arrangements

Organizes and maintains office files and records in accordance with internal procedures to provide timely and accurate information as needed

Identifies ways to improve work processes and improve customer, internal and/or external, satisfaction

Takes notes and/or meeting minutes that are technical and/or confidential in nature

Transcribes into final form ensuring that highly accurate information is documented

Maintains a positive working relationship with internal and external callers and coworkers to complete work efficiently

Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland

Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices

Maintains knowledge of applicable rules, regulations, policies, laws and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointCertified Professional SecretaryPhone techniquesOffice equipment operationsHealth care terminologyJudgment in decision makingEnglish vocabulary skillsEffective writing

Required

Must have three years of advanced secretarial experience

Must have intermediate-level knowledge of Microsoft Word, Excel, & PowerPoint

Must have excellent vocabulary skills and a demonstrated ability in English and grammar

Must be able to compose correspondence independently

Must be familiar with the operations of standard office equipment and health care terminology

Must be able to write effectively

Must be able to demonstrate good phone techniques and manners

Must be familiar with the assigned function's operations, policies and procedures

Must be able to use sound judgment in making complex decisions

Preferred

Prefer prior experience working with a Board of Managers

Prefer certification as a Certified Professional Secretary (CPS)

Company

Parkland Health

Parkland Health first opened its doors in 1894 and is now one of the largest public hospital systems in the country.

Founded in 1894

Dallas, Texas, USA

10001+ employees

https://www.parklandhealth.org

H1B Sponsorship

Parkland Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2022 (2)