Ace Parking ยท 5 days ago
ADMINISTRATOR
San Jose, CA
Full-time
Onsite
Entry Level
$17/hr - $18/hr
1+ years expAce Parking is a leading parking management company with over 72 years of experience. They are seeking an Administrator to provide essential administrative support to their operations department, ensuring effective communication and organization within the team.
CommercialConsultingParking
Responsibilities
Manage incoming and outgoing mail and packages
Perform data entry and maintain databases
Provide administrative support to the management team
Ensure safety and security measures are in place and up to date in compliance with company policies, regulations, and industry standards
Serve as a point of contact between team members, clients, and external partners, ensuring clear and professional communication
Efficiently manage phone calls, emails, and correspondence, responding promptly and routing inquiries to the appropriate parties
Prepare reports, presentations, and correspondence
Manage and maintain records and documentation related to facility operations in accordance with company policies and legal requirements
Coordinate and organize office activities and operations
Foster a sense of belonging and teamwork within the organization, treating colleagues as an extension of your work family
Collaborate with internal teams, vendors, and contractors to maintain and repair facilities and equipment as needed
Answer and screen phone calls, taking accurate messages when necessary
Provide exceptional administrative support by anticipating needs, solving problems, and ensuring smooth office operations
Maintain a welcoming and organized office environment that reflects our commitment to exceptional service
Greet clients, visitors, and guests in a professional and friendly manner
Assist in the management of vendor relationships
Process expense reports and invoices
Order and maintain office supplies
Oversee asset management processes including inventory, tracking, and disposal of equipment and resources
Qualification
Required
1-2 years' experience as an Administrative Assistant preferred
Strong organizational and multitasking skills
Excellent written and verbal communication abilities
Proficiency in office software, including Microsoft Office Suite
Attention to detail and accuracy in administrative tasks
Ability to work effectively in a team environment
Discretion and professionalism in handling confidential information
Benefits
Vacation/Sick pay
Holiday pay
Company
Ace Parking
Ace Parking is an Management Consulting providing a full range of parking services
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
John Baumgardner
CEO & Vice Chairman
Ross Seibert
Chief Financial Officer
Recent News
Sacramento Business Journal
2025-03-26
Company data provided by crunchbase