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Hadrian · 1 day ago

Executive Assistant, C-Suite

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$100K/yr - $135K/yr

5+ years exp

Hadrian is a company focused on revolutionizing American manufacturing by building autonomous factories for aerospace and defense sectors. They are seeking an Executive Assistant to provide high-touch administrative support to three senior executives, manage complex scheduling, and coordinate travel logistics.

AerospaceArtificial Intelligence (AI)Machinery ManufacturingManufacturingSupply Chain Management

Diversity & Inclusion

No H1B

U.S. Citizen Only

Responsibilities

Provide high-touch administrative support to three senior executives across multiple functions

Manage complex scheduling across internal and external stakeholders

Handle all travel logistics as needed for hybrid travel schedules and external offsites

Act as gatekeeper and facilitator: triaging incoming requests and communications

Prepare materials such as presentations, reports, and internal documentation

Coordinate domestic and international travel logistics

Own internal meeting prep, agendas, and post-meeting follow-ups

Help organize and execute events for executive team and external onsite meetings

Assist with personal tasks on occasion to support executive bandwidth

Take on special projects and process improvement initiatives that increase leadership productivity

Adapt quickly to shifting priorities and make judgment calls in ambiguous situations

Qualification

Executive support experienceMicrosoft Office SuiteOrganizational skillsTime managementProblem-solvingProject jugglingEmotional intelligenceAttention to detailConfidentialityAdaptability

Required

5-7+ years of experience supporting senior executives

Incredible organizational skills, attention to detail, and time management

A natural problem-solver who is calm under pressure and thrives in fast-paced environments

Able to handle confidential information with discretion

Skilled at juggling multiple projects while keeping nothing from slipping through the cracks

Emotionally intelligent and able to build trust and rapport with senior leaders

Proficient with tools like Microsoft Office Suite, Confluence, and modern productivity software

Driven, curious, and eager to take on more responsibility over time

Must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State