OHSU School of Dentistry · 1 month ago
Recall + PSI Administrative Coordinator (Administrative Coordinator)
US-OR-Portland
Full-time
Onsite
Entry, Mid Level
$28.25/hr - $38.19/hr
2+ years expOHSU School of Dentistry is a leading institution in healthcare education and patient care, seeking a Recall + PSI Administrative Coordinator. This role is primarily responsible for leading and coordinating supply chain processes related to product recalls and ensuring effective communication and compliance within the organization.
Higher Education
Responsibilities
Plans and executes recalls or PSI efforts that include swaps of product as needed or identified by leadership, stakeholder departments, or manufacturer guidance
Responsible for on-site setup, staging, and implementation of product changes or modifications to the supply chain distribution to end users at the point of use
Tracks recalls in ECRI or paper copies sent by manufacturers
Monitors PSI reporting regarding defective supplies
Identifies the affected department and coordinates and communicates a plan of action to mitigate risk to patients and staff
Coordinate the reporting and return of faulty products to the warehouse
Coordinate and execute the collection of specific lot numbers and quantities to accurately report supply chain impacts to vendors
Package and return defective products to vendors for product returns or evaluation
Track receipt of closure documentation and credit for faulty products
Provides clear, accurate, and comprehensive communication of recalls to supply chain customers (e.g., PeriOp, CTS, Nursing, etc.) and ensures clinical departments receive notices
Will ensure users receive deadlines, tasks, responsibilities, progress, and product details
Coordinates mass communication to hospital and clinic staff regarding product changes, including timelines and product details
Acts as a single point of contact on recalls and PSIs related to the supply chain and any initiatives identified by Leadership projects
Provides coordination to the OHSU community on all product recalls, potential patient care supply product issues, and other necessary projects related to ongoing supply chain initiatives identified by Leadership
Utilizes advanced project coordination tools to create, track, and manage project plans, including tasks, time constraints, communication, and physical and personnel resources
Other duties as assigned
Qualification
Required
Four years of general office or secretarial experience; OR
An Associate's degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR
A Bachelor's degree and two years of general office or secretarial experience; OR
An equivalent combination of training and experience
Must have the energy and drive to coordinate several projects simultaneously and strong organizational skills to anticipate and meet timelines
Must be able to work independently and as part of a team, while being collaborative in resolving problems
Must be able to utilize basic MS Suites, Smartsheet, and other organizational tools
Must be able to read and write English and have basic mathematical skills
Must demonstrate a thorough understanding of project management techniques
Excellent interpersonal and communication skills for effective interaction with Logistics, other OHSU staff, and vendors in a variety of situations
Preferred
Working knowledge of hospital materials management distribution systems
Familiarity with medical supplies, knowledge of OHSU systems, and medical terminology
Oracle
Proficiency with Microsoft Project
Must know OHSU supply procedures and systems, including basic inventory management skills; inventory management systems; PAR stocking, ability to analyze customer requirements and establish Par levels and reorder points
Company
OHSU School of Dentistry
The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high-quality care and community programs.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase