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Johnson County Wastewater · 2 months ago

Administrative Specialist (Administrative Support II)

US-KS-Olathe

Full-time

Onsite

Entry Level

$21.01/hr - $28.43/hr

1+ years exp

Johnson County Wastewater is committed to serving a diverse and expanding community. They are seeking an Administrative Support II to provide essential support for the Addiction Services Division, including managing information, maintaining files, and assisting with onboarding and events.

Utilities

Responsibilities

Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material

Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews

Acts as a backup to Admissions Coordinators with the residential programs

Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division

Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management

Copies and collates documents; sorts and distributes mail and other time sensitive material(s)

Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures

Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment

Assists in planning events, trainings, and any additional functions related to Addiction and Residential services