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Liberty Military Housing · 3 months ago

Human Resources Executive Assistant

US-CA-Huntington Beach

Full-time

Onsite

Mid Level

$82K/yr - $95K/yr

3+ years exp

Liberty Military Housing is dedicated to serving military families by providing well-maintained homes and fostering a collaborative work culture. The Human Resources Executive Assistant will provide high-level administrative support to the Senior Vice President of Human Resources, manage sensitive information, and coordinate various HR initiatives and events.

Property ManagementReal EstateResidential

Responsibilities

Manage calendar scheduling, including internal and external meetings across multiple time zones

Coordinate travel arrangements and prepare detailed itineraries

Prepare, submit, and track expense reports accurately and timely

Produce high-quality correspondence, reports, presentations, and other documents

Assist with the coordination of training sessions, workshops, and employee engagement events

Support performance management processes and HR system updates (e.g., Workday)

Maintain and organize confidential and sensitive HR data

Participate in HR and other operations and special projects as assigned

Schedule interviews, meetings, and HR-related events

Attend and contribute to designated calls and meetings, including occasional travel

Assist in planning and executing internal HR events and initiatives

Exercise sound judgment in managing multiple projects with shifting priorities

Maintain organized systems for tracking and storing confidential information

Ensure timely follow-up and completion of tasks and projects

Qualification

HR systems (Workday)Microsoft Office SuiteAdvanced Excel skillsExecutive support experienceCustomer service orientationFlexible attitudeCommunication skillsAttention to detailProblem-solving skills

Required

3-5 years of administrative experience supporting an executive in a corporate environment, Human Resources preferred

Strong accuracy and attention to detail

Excellent verbal and written communication skills

Energetic, professional demeanor with a high sense of urgency

Proven ability to handle confidential information with discretion

Flexible, positive attitude and strong problem-solving skills

Exceptional customer service orientation

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Advanced Excel skills, including chart creation and data analysis

Experience with HR systems such as Workday and performance management platforms

Skilled in electronic calendaring (Outlook, Teams) and video conferencing tools

Ability to prioritize and manage multiple tasks efficiently

Comfortable working across multiple time zones

Must be able to talk, listen, and speak clearly on the phone

Physical ability to operate office equipment and move within the office environment

Willingness and ability to travel locally and nationally (10–20%)

May require use of personal vehicle for work related purposes, must have a valid driver's license and auto insured

Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the Employee Handbook or otherwise communicated (verbally or in writing) to employees

Must be able to lift and carry up to 20 lbs

The typical work week will be 45-50 hours with some additional hours required as needed