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AIT Worldwide Logistics · 2 days ago

Office Manager

Torrance, CA

Full-time

Onsite

Mid Level

$78K/yr - $113K/yr

3+ years exp

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world. They are seeking a proactive Office Manager to coordinate office services and maintain a pleasant work environment while ensuring high levels of organizational effectiveness and compliance.

Freight ServiceLogisticsShippingSupply Chain ManagementWarehousing

Responsibilities

Ability to participate as the safety committee chairperson

Ability to train new leaders on the expense and travel Concur system

Creates and processes post approval any leader monthly expenses

Logs notes and follow up action items from key leadership meetings

Supplies inventory and ordering of office supplies, warehouse supplies, and cleaning supplies

U.S. Mail coordinator

Update the LAX extension list

Organize community events

Order calendars and holiday gifts For Station and the LAX sales team

Book hotel stays for AIT Employees or guests visiting LAX station

Assist HR photos for AIT teammates, remind employees to sign up for new enrollments

Assist with audits, fire/customs/TSA Inspection, regulatory compliance in general

Coordinate conference room space with LAX, and Regional Employees. Coordinate conference calls for the sales team

Order business cards for LAX Managers & LAX sales

Coordinate employee luncheons, and employee anniversaries

Set up vendors with corporate accounts payable and ensure vendors are paid

Property liaison working with external vendors on maintenance and repairs

Work with janitor, management, employees, that facility remains clean and orderly

Assist with upgrading the company facility as needed to maintain continuous improvement

Lead initiatives surrounding recycling electronics and shredding old AIT documents

Log notes and follow up action items from key leadership meeetings

Handle the setup of badges

Other duties as assigned

Qualification

Customer ServiceMicrosoft Office SuiteOrganizational SkillsAttention to DetailIndependent ThinkingInterpersonal SkillsCommunication SkillsFlexibilityGrowth MindsetTeam Player

Required

A team player who works well with others – being respectful to our teammates is a Core Value!

A strong work ethic with an appreciation for ownership, independence, accountability and autonomy in your role

Growth mindset – being passionate about your craft, always looking for ways to improve yourself and the company, being open to change and doing things differently

Customer service focus – we serve a wide variety of customers, both internal and external, and building relationships is a part of our culture!

Must have strong organizational skills and attention to detail

Flexibility to adapt to shifting priorities

Independent thinker with the ability to work effectively with minimal supervision

Advanced knowledge working with the Microsoft Office Suite – particularly how to create PowerPoint presentations, basic formulas in Excel, mail merges, tracking changes and editing in Word

Strong interpersonal and communication skills

Ability to work in a fast pace high volume environment

Ability to handle matters with sensitivity and confidentiality is a must!