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Vishay Intertechnology, Inc. · 2 days ago

Administrative Assistant

Malvern, PA

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Vishay Intertechnology, Inc. is a leading manufacturer of electronic components and is looking for a highly organized and detail-oriented Administrative Assistant to support their Legal and Finance teams. The role involves managing legal documents, providing financial analysis support, and general administrative tasks in a fast-paced environment.

ManufacturingSemiconductor

No H1B

U.S. Citizen Only

Responsibilities

Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents

Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence

Coordinate document execution, signatures, and archiving

Support compliance, ethics and regulatory reporting by gathering data and preparing documentation

Liaise with internal stakeholders and external counsel as needed

Provide administrative and analytical support to the Finance team

Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts) to create reports, track expenses, and analyze data

Assist in preparing monthly, quarterly, and year-end financial reports

Reconcile financial data, invoices, and expense reports with a high degree of accuracy

Support budgeting, forecasting, and audit preparation activities

Manage calendars, schedule meetings, and coordinate logistics for cross-functional teams

Prepare presentations, reports, and correspondence as required

Handle confidential information with discretion and professionalism

Assist with management of corporate travel program

Support team projects and process improvements as assigned

Qualification

Advanced Excel skillsContract management systemsMicrosoft Office SuiteFinancial softwareAnalytical mindsetOrganizational skillsWritten communicationVerbal communicationProblem-solving skillsAttention to detail

Required

5+ years of administrative support experience, preferably supporting legal or finance departments

Strong organizational skills with attention to detail and accuracy

Excellent written and verbal communication skills

Ability to prioritize tasks, meet deadlines, and work independently

High level of discretion in handling sensitive and confidential information

Strong problem-solving and analytical mindset

This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as 'U.S. Persons' as defined by 22 C.F.R. 120.15 is required. 'U.S. Person' includes U.S. Citizen, lawful permanent resident, refugee, or asylee

Preferred

Bachelor's degree in business administration, Finance, Legal Studies, or related field preferred; relevant experience may be considered in lieu of degree

Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred)

Experience with contract management systems or financial software (e.g., SAP, Workday, NetSuite)

Basic knowledge of legal terminology and finance processes

Benefits

Health care coverage

Financial support programs

Company

Vishay Intertechnology, Inc.

Glassdoor3.8

Vishay manufactures one of the world’s largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets.

Founded in 1962

Malvern, Pennsylvania, USA

10001+ employees