OHSU School of Dentistry · 2 weeks ago
Warehouse Administrative Assistant (Administrative Assistant)
US-OR-Portland
Full-time
Onsite
Entry Level
$23.63/hr - $31.98/hr
1+ years expOHSU School of Dentistry is a healthcare institution focused on providing quality services and support. They are seeking a Warehouse Administrative Assistant to manage HR records, payroll functions, and reporting while ensuring excellent customer service in a dynamic warehouse environment.
Higher Education
Responsibilities
Maintains Human Resources records and employee files
Handles all paperwork for onboarding and offboarding employees, job postings, work schedules/OT postings, and acts as the liaison between the Warehouse org and HR
Maintains the timekeeping system and coordinates all changes and updates to employee timecards
Maintains and posts work schedules, including training and vacation schedules — monitors to ensure staffing to operational needs and escalate to management any deficiency
Compiles, organizes, and submits employee payroll information and provides timely distribution of employee paychecks
Compiles statistical data related to the Warehouse functions to measure operation success rates, helping managers make operational decisions
Develops and maintains reporting tools, such as spreadsheets, graphs, and databases, to measure operating performance
Completes manual billing within OHSU platforms regularly
On occasion, generates reports used for budgeting processes
Generate other reports as directed by management
Must be an excellent communicator to resolve customer issues
Effectively handles high call volumes while demonstrating composure under pressure
Performs requirements of and maintains compliance with organizational guidelines and policies
Serve as ‘backup’ to the Administrative Assistant - Warehouse Customer Service Representative
Plans and coordinates the operational schedule for approval
Schedules meetings as requested
Includes maintaining calendars for department managers and supervisors
Reserves and arranges conferences, class/meeting rooms as necessary
Meeting minutes and follow-up
Other duties as assigned
Qualification
Required
Two years of general office or secretarial experience; OR
An Associate's degree or certificate in office occupations or office technology and one year of general office or secretarial experience; OR
A Bachelor's degree and one year of general office or secretarial experience; OR
An equivalent combination of training and experience
Must be able to read and write English and have basic mathematical skills
Must have good analytical and problem-solving ability
Excellent customer service characteristics including communication skills, professionalism, and follow through
Must be able to utilize MS Office Suite with strength in Word, Excel, and Access
Must have timekeeping knowledge
Must have prior Information Technology knowledge
Must also have strong organizational skills to anticipate and meet timelines
May require a Valid driver's license with an acceptable driving history
Preferred
Associate or Bachelor's degree
Working knowledge of hospital materials management distribution systems
Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred
Two years of customer service, one year of warehouse operations experience and one year hospital operation experience
Prior knowledge of OHSU computer systems and functions, particularly Oracle training
Benefits
Healthcare for full-time employees covered 100% and 88% for dependents.
$50K of term life insurance provided at no cost to the employee.
Two separate above market pension plans to choose from.
Vacation - up to 200 hours per year dependent on length of service.
Sick Leave - up to 96 hours per year.
9 paid holidays per year.
Substantial Tri-Met and C-Tran discounts.
Employee Assistance Program.
Childcare service discounts.
Tuition reimbursement.
Employee discounts to local and major businesses.
Company
OHSU School of Dentistry
The School of Dentistry shares the mission of the Oregon Health & Science University to provide educational programs, basic and clinical research, and high-quality care and community programs.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase