Inside Higher Ed · 3 weeks ago
Director of Administration & Finance - Electrical & Computer Engineering (Hybrid Opportunity)
Amherst, MA
Full-time
Hybrid
Lead/Staff, Director/Executive
4+ years expUMass Amherst is a nationally ranked public land-grant research university that aims to expand educational access and fuel innovation. The Director of Administration and Finance supports the Department Head in managing departmental operations, overseeing fiscal and HR activities, and providing leadership to staff while ensuring compliance with regulations and policies.
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Responsibilities
Provides advice to the Department Head on current and projected status of operations in the department. Contributes information and guidance for periodic departmental reviews. Collaborates with the Head to develop and implement strategic plans around departmental goal achievement. Communicates initiatives to appropriate stakeholders
Provides leadership and direct supervision for all assigned staff to ensure compliance with all relevant laws, policies, union contracts, and regulations
Manages complete range of fiscal activity related to department budgets. Develops, assesses and administers departmental budgets, projections and spending plans. Analyzes, forecasts and negotiates funding. Makes spending recommendations that support department operations and goals. Serves as a resource and advisor on various fiscal matters such as policies pertaining to new funding initiatives. Forecasts revenues and expenditures related to the development of new academic programs. Applies and conforms with internal financial policies to ensure transactions are processed properly (e.g. tax, HR, legal, federal). Develops and implements short-term and long-term funding options for strategic plans and on-going operations
Recommends departmental policy and procedure changes to ensure compliance with all applicable rules and regulations, including internal control
Manages complete range of fiscal activity related to sponsored research including preparation of budgets, and justifications, final grant compilation and preparation in adherence to sponsor mandated financial regulations. Serves as a liaison between principal investigators, University grant offices (currently OPAS and OPAM), and systems to manipulate and analyze financial data for internal and external reporting and decision-making. Develops processes for monitoring and reporting account information
Ensures the smooth preparation and facilitation of events and programs
Oversees administration of department human resources activities including, but not limited to, on/off boarding, reappointments, staff evaluations, faculty and staff searches, tenure, PMYR, visa and permanent resident card processes for faculty and staff. Ensures staff, faculty, and students comply with University policies and practices. Provides advice and guidance to employees on issues and questions related to their status as UMass employees
Liaises with various on-campus offices such as Provost, Dean’s, Human Resources, Accounting, Unified Procurement Services Team (UPST), Graduate School, International Programs Office (IPO), University Analytics & Institutional Research (UAIR), and Information Technology (IT). Acts as a resource for faculty and students with administrative problems and associations with other University offices
Serves as the building coordinator. Coordinates renovations, refurbishing, moving, and maintenance projects, inventory, and security related issues with offices, laboratories, classrooms, and storage spaces. Works with the Office of Campus Planning and Space Management on annual space inventory survey and special renovation projects
Works collaboratively and effectively to promote teamwork, diversity, equality, and inclusiveness
Works in partnership with colleagues within the College of Engineering community and across the campus to support the Dean’s strategic priorities
Performs other duties as assigned in support of the mission and goals of the College of Engineering
Qualification
Required
Associate's degree with six (6) years of relevant experience OR Bachelor's degree with four (4) years of relevant experience OR Master's Degree with two (2) years of relevant experience
Working knowledge of budgetary and accounting principles and practices for federal, state, and non-state funds, particularly for sponsored research activities
Computer skills necessary for fiscal administration, including knowledge of database and spreadsheet applications
Excellent organization and interpersonal skills
Excellent oral and written communication skills
Previous supervisory experience
Preferred
Working knowledge of higher education administration policies and procedures, particularly those related to fiscal administration
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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