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Optica · 2 days ago

Senior Manager, Technical Community Engagement & Governance

Washington, DC

Full-time

Onsite

Senior Level

$65K/yr - $75K/yr

5+ years exp

Optica is a leading organization focused on optics and photonics, and they are seeking a Senior Manager of Technical Community Engagement and Governance. This role involves managing the development of technical communities and overseeing governance activities related to Optica's meetings portfolio, ensuring effective volunteer engagement and project management.

Business DevelopmentNon ProfitPublishing

H1B Sponsor Likely

Responsibilities

Serves as Governance Project Manager

Drafts agendas, assists in preparing materials and generate minutes for all governance meetings. Creates reports for Executive Office to include in updates to the Optica Board of Directors

Maintains and monitors the meetings governance action item register, following up as needed with internal staff and external volunteers to ensure that all action items are completed

Manages ballots and approval process for regular activities of the Board of Meetings and Meetings Council (e.g. topical meeting chairs, BoM membership, Steering representatives, and endorsed meetings)

Manages the administration of the Steering Committees for all Optica managed meetings, including delivery of quarterly management updates

Manages endorsed meetings requests, including review, approval and notification

Maintains rosters and orientation materials for all Meetings governance committees

Manages Optica’s Technical Groups (TG)

Coordinates the annual TG leadership meeting, creating the meeting agenda, and developing and delivering the presentation in partnership with the Senior Director, Technical Program Development and Strategy

Conducts the annual TG election in Q4, including identifying expiring or inactive chairs, working with IT on technology to support the election process, implementing marketing campaign, and conducting personal outreach

Works with TG leadership to develop and implement strategies and programs focused on outreach and engagement of TG members, utilizing both in person and online community building events and tools

Conducts TG orientation meetings, updates governance documents, and maintains a consolidated list of activities to generate ideas for future programs

Develops quarterly and annual reports to present to the Board of Meetings on activities, key metrics and future goals and objectives

Manages Technical Group Events and Technical Community Engagement Specialist

Manages and supervises the activities of the Technical Community Engagement Specialist

Identifies and, if approved, manages new meeting formats and new workshop opportunities for TG meetings

Communicates opportunities to host events at Optica events, provides relevant deadlines, and works with internal teams and TG volunteers to identify the best times to schedule in-person events

Manages all logistics associated with each TG events and benefits including submitting function forms with logistical requirements to meeting planners for all in-person events, crafting event descriptions to be posted on Optica.org, promoting the event through all applicable marketing and TG channels in collaboration with Meetings Marketing and Corporate Communications, creating banners and setting up each event in Optica’s CRM

Provides TG volunteers with information on event location, setup, point-of contact onsite, banner, suggested invitation language, and RSVP link

Supports the development of effective benchmarks and measures the growth and effectiveness of TGs

Ensures that the TG tracking sheet as well as the yearly webinar and event tracking sheet are completed on time and are accurate

Create quarterly and annual reports on activities for the Board of Meetings

Compile data on webinars and Brightcove playbacks for the quarterly Benchmark Report

Utilize TG tracking sheet and reports to identify the activity level of each group

Items 1-4 above represent a list of high-level activities rather than a specific list of tasks associated with this position. All tasks associated with these activities are the responsibility of this position. Other activities and duties may be assigned at any time and are a required part of the role

Qualification

Volunteer managementCommittee governanceProject managementInterpersonal skillsOrganizational skillsWritten communicationVerbal communicationProblem-solving

Required

Four-year college degree and 5-7 years work experience, preferably with a scientific society

Significant experience with volunteer management and committee governance

Strong project management skills

Ability to project an outgoing, high energy and collaborative approach with staff and volunteers

Strong written, verbal and problem-solving skills

Multi-task oriented and can demonstrate excellent organizational skills

Exceptional interpersonal skills and demonstrated effectiveness working in a team environment

Company

Optica

Optica promotes optics and phototonic business by providing jobs, market data, and reports that accelerate the growth of the industry.

Founded in 1916

Washington, District of Columbia, USA

201-500 employees

https://www.optica.org/en-us/home/

H1B Sponsorship

Optica has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2023 (1)

2022 (1)