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City of New York · 3 days ago

ASSISTANT TO THE EXECUTIVE DIRECTOR

New York, NY

Full-time

Onsite

Mid Level

$69K/yr - $87K/yr

3+ years exp

The City of New York is dedicated to providing essential benefits to New Yorkers in need and addressing homelessness through innovative strategies. They are seeking an Assistant to the Executive Director to supervise data processing functions, maintain the Executive Director's calendar, and provide administrative support across various units.

GovernmentLegalPublic Relations

No H1B

U.S. Citizen Only

Responsibilities

Supervise personnel performing data processing functions in the areas of data entry into the TEAMS database

Respond to telephone inquiries for information pertaining to the Office of Disciplinary Affairs (ODA), Absence Management Unit (AMU), Performance Evaluation Appraisal Unit (PEAS), and Implementation Unit and directs calls to the appropriate parties

Maintain track of the deadlines and tasks of the Executive Directors Projects as well as following up on matters required by the Executive Director

Maintain the calendar concerning staff’s leave requests. Update the various internal directories and schedules

Responsible for preparing computer access, cubicles, creates welcome folder and other matters concerning new staff, interns, and temporary employees

Organize and maintains the OEIP file room, files cases, and office supplies

Attend meetings with the Executive Director, takes notes, and prepares agendas

Responsible for maintaining the OEIP mailbox and directing inquiries to the correct part

Assist the Special Projects Coordinator in maintaining the OEIP SharePoint calendar and documents by entering, correcting, verifying accuracy of information into OEIP SharePoint

Assist in other tasks and duties, as directed by the OEIP Executive Director

Provide backup clerical and/or administrative support across the various units of the Office of Employee Integrity and Performance, as needed

Qualification

Administrative experienceSupervisory experienceData processingCalendar managementSharePointClerical skillsNote-takingOrganizational skills

Required

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above

Education and/or experience equivalent to '1', '2', or '3' above. However, all candidates must possess the one year of administrative or supervisory experience as described in '1' above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years