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Charleston Water System · 1 day ago

Purchasing Agent/ Senior Purchasing Agent (26-014)

Charleston, SC

Full-time

Onsite

Mid, Senior Level

$30/hr - $52/hr

3+ years exp

Charleston Water System is seeking a Senior Purchasing Agent responsible for overseeing procurement activities for materials, equipment, supplies, and services. The role involves ensuring compliance with purchasing policies, preparing bids, and collaborating with vendors to facilitate effective purchasing operations.

Government

Comp. & Benefits

Responsibilities

Ensure associates and departments comply with CWS Purchasing Manual and determine sourcing methods for best interest of CWS

Review, approve (under authorized authority), and prepare requisitions from assigned departments daily through the CWS ERP- Dynamics 365 F&O system. When necessary, approve and expedite purchase orders of an emergency nature

Prepare and solicit Invitation for Bid (IFB), Request for Proposals (RFP), and Request for Quotes (RFQ). Advise departments in the development of specifications for materials or equipment. Conduct pre-bid conferences and bid openings. Receive and analyze bids considering specifications to determine the responsive and responsible Bidder for award

Participate in development, suggest, and perform testing on the Charleston Water System E.R.P.- Dynamics 365 F&O

Assist Purchasing Department with facilitating vendor collaboration through vendor portal and CWS website

Assist with administering CWS’s Purchasing Card Program by providing training to departments, issuing/terminating credit cards, and providing reports to departments through WORKS software

Coordinate surplus property, evaluation, reassignment, and disposal

Develop and maintain system for monitoring MPA’s. Issue solicitation, analyze, and issue contracts for inventory. Monitor contract activity to ensure compliance with specifications and requirements

Interview vendors and perform independent research to keep abreast of new products and technology

Review publications and regulations to keep abreast of legislation affecting the purchasing function. Provide guidance regarding current purchasing policies, procedures, laws, and regulations

Attend local and state purchasing and minority business functions, maintain contact with vendor’s consultants, outside user groups/associates including minority businesses to gain information and receive recommendations related to group activities and responsibilities

Facilitate on-site or virtual training to associate on CWS purchasing procedures and new products

Participate in the development and implementation of goals, objectives, policies, and priorities for the purchasing department

May be required to work under emergency conditions

Regular attendance required

Job performance must conform to all CWS policies and procedures

Specific knowledge of CWS Environmental Management System Policy and Procedures

Perform other related duties as assigned

Qualification

Dynamics 365 F&OPublic sector procurementPurchasing methods knowledgeCertified Public BuyerAccounting practices familiarityEffective working relationshipsDependabilityConscientiousnessSafety trainingISO 14001 standards

Required

Bachelor's degree in business or accounting and three (3) years purchasing related experience or a combination of education and experience in a purchasing related position to equal nine (9) years

Considerable knowledge of purchasing methods and procedures, sources of supplies, and price trends

Ability to establish and maintain effective working relationship with vendors and company-wide staff

Familiarity with accounting practices as applied to the purchasing function

Broad knowledge of automotive (cars, vans, trucks, accessories and equipment), chemicals (oils and lubricants, etc.), shop equipment (lifts and tools), and construction equipment (backhoe/front-end loaders, trailers, air compressors and accessories, etc.)

Prior work record indicating dependability and conscientiousness

Bachelor's degree in business or accounting and four (4) years public purchasing related experience or a combination of education and experience in a public purchasing related position to equal ten (10) years

Considerable knowledge of purchasing methods and procedures, sources of supplies, and price trends

Ability to establish and maintain effective working relationships with vendors and company-wide staff

Familiarity with accounting practices as applied to the purchasing function

Prior work record indicating dependability and conscientiousness