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National Heritage Academies · 3 weeks ago

Human Resources Onboarding Coordinator (Temporary)

Grand Rapids, MI

Full-time

Onsite

Entry Level

1+ years exp

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. The HR Onboarding Coordinator Temporary will support the HR Onboarding Team by facilitating background checks, ensuring completion of new hire documentation, and providing customer service to employees and external customers.

Education Management

Responsibilities

Facilitate background checks and analyze results to determine if they meet state and NHA safety requirements to be employed at our schools

Ensure completion of new hire documentation for all new hires prior to hire date. Work with school leaders and Business Partners to trouble shoot when there are challenges

Facilitate conversations between employees and hiring managers to determine the best start date for all parties. Problem solve challenges around start dates such as notice timelines, training, benefit needs, etc

Appropriately handle confidential information for purposes of employment

Enter all new hires into our HRIS. This includes a full understanding of HRIS capabilities and requirements such as examining position funding sources and exempt/non-exempt status to determine timecard flag requirements

Review internal movement requests and make informed decisions on how to process new job offers and set up payroll (includes facilitation of start date conversations and understanding or HRIS processing)

Work with employees to complete and submit compliance documents such as Colorado HR Personnel forms and Georgia Verifications of Lawful presence where required

Process unprofessional conduct requests for all new hires in applicable states. Re-evaluate employment status if prior unprofessional conduct is disclosed

Provide technical support to internal and external system users within Oracle and Sterling

Intake and conduct quality review of volunteer and coach applications, conduct volunteer and coach background checks, make determinations on eligibility to be in our schools, update relevant systems, and audit schools for compliance

Provide guidance to newly hired employees and office staff on how to complete I-9 forms and determine what identification documents are acceptable

Provide expert customer service to all employees in the Service Center, schools, and external customers

Support employee experience initiatives

Minimal travel is expected for this role. Primarily for large company events or professional development sessions. When required, travel will be planned in advance and kept to a minimum

Additional duties as assigned