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TLC Management · 1 week ago

Executive Assistant to Chief Financial Officer

Marion, IN

Full-time

Onsite

Mid Level

TLC Management is seeking an Executive Assistant to support the Chief Financial Officer in managing the financial department. This role involves administrative assistance, ensuring compliance with business conduct, and managing financial documents and records.

Health CareNon ProfitNursing and Residential Care

Responsibilities

Assist the CFO in managing the overall Financial department, ensuring compliance with TLC Management’s Code of Business Conduct, federal/state laws, and professional standards

Support the CFO with finance documents and records, including accounts receivable (A/R) and accounts payable (A/P)

Receive and screen telephone calls, take messages, schedule appointments, and maintain the CFO's calendar

Manage banking and loan records, ensuring compliance reporting for closing and related documents

Oversee online banking for various assigned companies

Handle all correspondence for the CFO, including preparing, sending, and screening emails and letters

Compile and prepare Excel spreadsheets and other reports as requested

Manage, maintain, and prepare leases and agreements for corporate and various companies, including equipment leasing

Maintain copier information such as financing, leasing, and new copier quotes for corporate and facilities

Manage corporate non-resident shareholder withholding

Maintain all corporate vehicle records

Prepare PowerPoint presentations as needed

Provide and maintain bookkeeping using specific computer software (e.g., QuickBooks)

Preparing deposits and writing checks for various companies including TLC

Managing corporate records for smaller companies such as checks, dividends, payroll, taxes and financials

Assisting CFO with corporate secretary duties, corporate records management and state filings

Assist Risk Manager

Assisting with insurance and bond management

Taking dictation and minutes as directed; &

Managing and maintaining Bonus Program records

Performing other duties as assigned by the CFO

Qualification

Executive AssistanceAccounting knowledgeQuickBooksExcelPowerPointAdministrative skillsJudgment skillsProfessional ethicsInterpersonal skillsConfidentiality

Required

A high school diploma or GED

An Associates Degree in Business, Accounting or related field, however, experience will be considered in lieu of degree

A thorough understanding of the principles of best Executive Assistance practices

The ability to follow written and verbal instructions, function independently and make independent decisions when circumstances warrant such action

Personal integrity and the ability to deal tactfully with residents, family members, visitors, government agencies and personnel

The ability to work harmoniously with professional and non-professional personnel

Judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures

The ability to be discrete and protect the integrity of confidential information and stay within TLC Compliance and HIPAA

Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning

The ability to adhere to professional code of ethics

The ability to relate information concerning a resident's condition to the appropriate staff members

Knowledge on the use of personal computers, e-mail accounts, software programs such as Word and Excel and minor office machines such as faxes and copiers

The ability to work in the office Monday-Friday during normal business hours and the ability to work overtime as needed