Phifer & Company · 3 days ago
Executive Assistant - Must have Start-up experience
New York, NY
Full-time
Hybrid
Senior Level, Lead/Staff
$90K/yr - $130K/yr
10+ years expPhifer & Company is a tech-focused boutique firm based in NYC, seeking an Executive Assistant who thrives in a fast-paced, high-growth environment. The role involves supporting the CEO by managing their schedule, preparing for meetings, and leading strategic projects, while also contributing to operational efficiency and team coordination.
ConsultingHuman ResourcesStaffing Agency
Responsibilities
Own the CEO’s schedule, ensuring time is allocated strategically
Anticipate CEO needs, prepare detailed agendas, and summarize key takeaways
Monitor and respond to emails with discretion
Book complex domestic and international travel, optimize itineraries
Handle sensitive information with the highest level of discretion and professionalism
Collaborate across Sales, Marketing, Operations, and Product teams
Take the lead on special projects and strategic initiatives
Act as a thought partner, bringing solutions to the table
Leverage AI tools to track KPIs and improve efficiency
Identify opportunities to use AI to automate tasks
Become an expert in Google Suite, Salesforce, Asana, Slack
Analyze current operations and develop scalable systems
Ensure seamless communication between leadership and the broader team
Assist in planning team events and leadership meetings
Help with hiring coordination and executive-level HR projects
Qualification
Required
MUST HAVE EXPERIENCE WORKING DIRECTLY FOR A FOUNDER IN A START-UP ENVIRONMENT - AT LEAST 10 YEARS OF EXPERIENCE
Individual must have start-up experience
10 years of experience as an Executive Assistant, or similar role
Highly detail-oriented and organized, with the ability to multitask
Strong problem solver—able to anticipate needs and proactively address issues
Tech-savvy & AI-curious—excited to work with AI-powered platforms
Able to work in-person in NYC with flexibility for occasional remote work
A strong communicator—capable of drafting high-quality emails, presentations, and reports
Ambitious and growth-oriented, eager to take on more responsibility over time
Preferred
Experience in proptech, SaaS, or multifamily is a strong plus
Benefits
Comprehensive Benefits—Medical, Dental, Vision, 401K, PTO.
Company
Phifer & Company
Phifer & Company is a staffing and recruiting company specializing in talent management services.
2-10 employees
H1B Sponsorship
Phifer & Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (2)
2022 (1)
2020 (1)
Funding
Current Stage
Early StageLeadership Team
B
Brian Phifer
Founder and CEO
Recent News
South Africa Today
2025-08-17
Company data provided by crunchbase