Torres & Zheng at Law, P.C. · 1 day ago
NYC Law Firm - Office Manager
New York, NY
Full-time
Hybrid
Mid, Senior LevelTorres & Zheng at Law, P.C. is a boutique securities and business law firm dedicated to serving the legal needs of businesses and individuals. They are seeking a motivated and detail-oriented office assistant to manage the business and personal needs of the managing partner and oversee the Human Resources department, ensuring smooth operations within the firm.
Law Practice
Responsibilities
Managing business and personal needs of the managing partner promptly and with great attention to detail, make life easier in all aspects for the managing partner
Manage long and short term rental properties of the firm to increase operational efficiency
Manage the Human Resources department and lead the talent recruitment; assume a leadership role from day 1 that will require the candidate to play a critical role in the overall management of the law firm, such as hiring talent, ensuring all administrative tasks are completed, build the infrastructure of the firm, supervise all operations to ensure that the firm is operating smoothly, innovate and critically analyze the performance of the firm and propose improvements on a regular basis
Convey instructions from the managing partner to the administrative team, supervise their progress, prompt them to complete their tasks, ensure that all tasks are timely completed
Routinely use Microsoft Office 360 on a regular basis. Proficiency in Microsoft Office 360, e.g., Word processing, is a must
Manage scheduling and calendar coordination for attorneys, including meetings, deadlines, etc
Prepare, review, and organize legal documents, correspondence, and client files
Communicate with clients and follow up on projects, deadlines, and documentation requests
Assist with on-boarding of interns and new employees
Conduct screening interviews with potential applicants
Attend daily meetings and track project deliverables and overall tasks
Manage the day-to-day tasks of the firm in general
Supervise staff and vendors to ensure that they are handling all incoming phone calls to the firm; and
Supervise staff to ensure that they are handling new client intakes
Qualification
Required
Bilingual in English and Mandarin Chinese proficiency is preferred, including the ability to read and write using Mandarin Chinese. This is a MUST. True proficiency in both languages is absolutely required
Proficiency in Microsoft Office 360 (Word, Excel, Outlook) and document management systems is required
Strong organizational skills and the ability to multitask in a fast-paced environment
Preferred
Master's degree, preferred
Prior work experience in a law firm or legal office setting is a preferred
Experience with Clio Manage, Clio Grow, and Monday.com is preferred
Company
Torres & Zheng at Law, P.C.
Torres & Zheng at Law, P.C., a dynamic law firm, is committed to addressing the legal requirements of businesses, individuals, and employers with outstanding proficiency and dedication.
Founded in 2018
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase