Westwood Professional Services · 4 days ago
Senior Billing Associate
Baton Rouge, LA
Full-time
Onsite
Senior LevelWestwood Professional Services, Inc. is seeking a dynamic Senior Billing Associate to join their team. This role involves overseeing a team of billers, ensuring accurate and timely billing, resolving discrepancies, and providing strategic guidance to enhance billing processes and technology solutions.
Civil EngineeringMechanical EngineeringProfessional Services
Responsibilities
Oversee the full lifecycle of invoicing, including data verification, invoice generation, and ensuring accuracy and completeness of billing information
Proactively identify opportunities for process improvement and lead initiatives to streamline billing workflows and enhance system functionality
Collaborate with IT and Finance teams to manage billing-related technology projects including ERP enhancements, integrations, and automation efforts
Partner with Billing Manager to lead month-end billing close procedures and reporting
Partner with project managers, organizational leadership, and other stakeholders to gather necessary billing information and resolve any billing-related issues efficiently
Conduct routine review of billing data to identify and resolve discrepancies, inconsistencies and/or errors
Ensure compliance with Westwood's billing policies and procedures, as well as applicable regulatory standards
Become subject matter expert for billing within VantagePoint (ERP system) including but not limited to reporting, project setup, transactions, etc
Oversee billing team members communications and offer timely guidance and support
Assist with Accounts Receivable inquiries and provide resolution as needed
Prepare and provide guidance around lien waiver process as needed
Other duties as assigned
Demonstrate strong leadership by mentoring and developing team members, fostering a culture of accountability and continuous improvement
Lead cross-functional project teams for IT implementation and process organization initiatives
Supervise Billing staff and ensure quality/accuracy of all Biller work product
Deliver both one-on-one and group training to new Billers and Project Managers on billing processes/procedures
Coordinate and perform invoicing training for newly acquired entities
Design and conduct large-scale trainings for organizational groups as needed
Facilitate weekly billing team meetings to align priorities and address challenges
Provide expert guidance to the billing team and assist in resolving complex billing issues
Oversee team development, mentorship, performance evaluations/growth planning, and personnel decisions for assigned billing staff
Collaborate with IT on all billing related initiatives to enhance productivity and achieve organizational goals
Provide data-driven insight and foster strong relationships with internal stakeholders, including division leadership, project managers, and finance team members, to ensure effective communication and collaboration
Champion Westwood’s mission, vision and values, and promotes a 'One Team' culture
Other duties as assigned
Qualification
Required
Exceptional leadership skills
Attention to detail
Strong analytical skills
Ability to work collaboratively with cross-functional teams
Experience overseeing a team of billers
Ability to ensure accurate and timely billing
Experience resolving billing discrepancies
Ability to provide strategic guidance and support to the organization
Experience leading strategic initiatives to improve processes
Ability to implement technology solutions
Experience managing IT-related projects
Proficiency in overseeing the full lifecycle of invoicing
Ability to proactively identify opportunities for process improvement
Experience collaborating with IT and Finance teams
Ability to partner with Billing Manager for month-end billing close procedures
Experience partnering with project managers and organizational leadership
Ability to conduct routine review of billing data
Knowledge of compliance with billing policies and procedures
Subject matter expertise in billing within VantagePoint (ERP system)
Experience overseeing billing team communications
Ability to assist with Accounts Receivable inquiries
Ability to prepare and provide guidance around lien waiver process
Strong leadership by mentoring and developing team members
Experience leading cross-functional project teams
Ability to supervise Billing staff and ensure quality/accuracy of work
Experience delivering training to new Billers and Project Managers
Ability to coordinate and perform invoicing training for newly acquired entities
Experience designing and conducting large-scale trainings
Ability to facilitate weekly billing team meetings
Expert guidance to the billing team in resolving complex billing issues
Experience overseeing team development and performance evaluations
Ability to collaborate with IT on billing related initiatives
Ability to provide data-driven insight
Strong relationships with internal stakeholders
Championing Westwood's mission, vision and values
Promoting a 'One Team' culture
Company
Westwood Professional Services
Westwood Professional Services is a architecture, engineering, and construction services.
Founded in 1972
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$13.51M2024-08-07Acquired
2024-03-04Private Equity· $7M
2023-06-30Series Unknown· $3M
Leadership Team
Bryan Powell
Chief Executive Officer
Paul Greenhagen
Board of Directors, Former CEO
Recent News
Dallas Innovates
2025-08-29
PR Newswire
2025-08-05
Venture Capital
2025-07-01
Company data provided by crunchbase