Apply on Employer Site

CloserStill Media · 1 week ago

Accounts Receivable Specialist

New York, NY

Full-time

Hybrid

Entry Level

$55K/yr - $65K/yr

2+ years exp

CloserStill Media runs over 70 market-leading business exhibitions across various sectors, and they are seeking an ambitious Accounts Receivable Specialist to join their team. The role involves managing cash collections, invoicing, account management, and reporting to ensure timely payments and financial accuracy.

B2BEvent ManagementEvents

Responsibilities

Assist the Accounts Receivable Supervisor in managing the cash collection process

Contact customers via phone and email to ensure timely payments

Maintain detailed customer communication records, including payment commitments, in our accounts system

Oversee the invoicing process to ensure customers are billed on time

Process and allocate customer payments, including wire transfers, ACH, checks, and credit card transactions

Prepare supporting documentation for chargebacks on disputed credit card transactions

Work with staff accountants to reconcile sales between CRM (Salesforce) and the General Ledger (Unit4)

Update the general ledger (Unit4) with approved amendments via the CRM system (Salesforce)

Raise credit notes with approval from the AR Manager, Sales Director, and VP of Finance

Assist the AR Manager in preparing accounts receivable aging reports for each event, ensuring they are communicated to Sales and Finance regularly

Escalate client disputes and collaborate with the Sales Team to resolve outstanding issues

Identify collection risks and keep the AR Manager and Sales Managers informed of any concerns

Liaise with collection agencies regarding overdue accounts

Attend conferences and assist with on-site collections

Handle ad hoc projects and financial analysis as needed

Qualification

Accounting software proficiencyCredit control experienceMicrosoft OfficeAnalytical skillsCommunication skillsInterpersonal skillsOrganizational skillsAttention to detail