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Komen Graduate Training Program UT MDACC · 1 day ago

Administrative Assistant - Chief Quality Office

Houston, TX

Full-time

Hybrid

Mid Level

$41K/yr - $61K/yr

4+ years exp

Komen Graduate Training Program UT MDACC is seeking an Administrative Assistant for the Chief Quality Office Division. The role involves providing routine administrative and secretarial duties, coordinating travel and events, and supporting departmental operations.

Hospital & Health Care

Responsibilities

Performs calendar management for assigned leaders or teams, including scheduling routine meetings, sending invites, and avoiding conflicts

Functions as primary purchaser/procard holder for office supplies, materials, equipment, special orders and ensures supply par levels are maintained and appropriate documentation is kept

Processes incoming and outgoing mail; and coordinates mail requests

Performs as department timekeeper and ensures time off usage is in alignment with institutional guidelines; resolves timekeeping issues

Coordinates and prepares travel arrangements and submits appropriate expense reports

Coordinate catering, room setup, and AV needs for meetings/events as well as executes logistics of the event

Maintains departmental records, filing systems and coordinates records management for the department

Ensures required certifications/licensures are renewed/up to date

Processes purchase requests for assigned areas including maintaining appropriate documents and performing reconciliations

Provides insights or finds relevant information on administrative processes

Regularly checks to ensure supported teams have supplies, equipment needed including new employees

Provides onsite support on assigned days as well as needed

Serves in a back up capacity for assigned areas including performing calendar management, Kronos, Concur, and Purchasing related tasks

Manages vendor relations for various division needs

Supports events across the division including departmental/divisional meetings, accreditation surveys, awareness events, etc

Liaison between dept & admin office and escalates issues when appropriate

Contributes to special assignments such as but not limited to: equipment coordination, reconciliations, intern appointment/reappoints, inventory, website management, vendor contract execution