Bristol Public Schools · 1 week ago
Administrative Assistant-Board of Education - CIS: Fine Arts, PE/Health and Athletics (REPOST)
Bristol, CT
Full-time
Onsite
New Grad, Entry LevelBristol Public Schools is seeking an Administrative Assistant for the Board of Education in Athletics, Physical Education, Health, and Fine Arts. The role involves managing secretarial duties, supporting financial operations, and maintaining records and communications within the department.
Primary/Secondary Education
Responsibilities
Support the preparation, verification, and submission of coaching payroll, ensuring accurate and timely processing
Assist with developing, organizing, and submitting annual budgets using district financial systems
Oversee athletic and fine arts activity accounts, including managing checkbooks and account reconciliation. Write, process, and track checks issued from athletic activity accounts
Prepare and process purchase orders, requisitions, and vendor payments for Athletics, Physical Education & Health, and Fine Arts; ensure timely and accurate record keeping
Monitor budgets and expenditures, track spending trends, and provide itemized reports for assigned departments
Maintain current inventories of supplies and equipment; coordinate reorders when needed
Receive shipments of equipment and distribute to appropriate schools for supplies and equipment for the athletic and fine arts departments
Manage digital and physical record-keeping systems, including data entry, document organization, and department compliance logs
Maintain shared calendars and coordinate meetings, appointments, and scheduling needs for supervisors
Draft, edit, and send professional communications—emails, memos, notices, and letters—on behalf of department supervisors
Manage the filing, tracking, and state submission of coaching permits; monitor renewal deadlines
Maintain accurate department files, accounts, and records in accordance with district and state guidelines
Create, organize, and maintain office files and digital folders to ensure easy access and efficient workflow
Respond promptly and professionally to inquiries from students, families, staff, and community members
Work with staff from other school districts and the CIAC occasionally
Compile and submit reports as required
Open and distribute mail
Uphold confidentiality of student, staff, and district information in all formats
Receive and verify deliveries; distribute supplies and equipment to appropriate schools or program areas
Perform additional duties as assigned by the supervisor to support department operations
Qualification
Required
High School Diploma or General Education Degree (GED) preferred
Previous office experience desirable
Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals
Ability to write routine reports and correspondence
Ability to speak effectively with parents, staff and students
Ability to work with mathematical concepts appropriate to the position
Basic knowledge and experience with job related computer hardware and software applications
Demonstrated ability to operate a personal computer and related software
Ability to apply common sense understanding to carry out instructions furnished in written or oral form
Ability to deal with problems
Ability to establish and maintain effective working relationships with students, staff and the community
Ability to perform duties with awareness of district requirements and Board of Education Policies
Typing/Word Processing proficiency
Good public relations
Good telephone technique
General office skills
Adaptability
Operation of office machines
Accuracy
Company
Bristol Public Schools
Teach and Learn with Passion and Purpose.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase