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The Family Place · 1 week ago

Payroll and Benefits Coordinator (48001)

Dallas, TX 75235

Full-time

Onsite

Entry, Mid Level

1+ years exp

The Family Place is an organization that administers payroll and benefits for its staff. The Payroll and Benefits Coordinator is responsible for managing payroll operations, benefits administration, and ensuring compliance with relevant laws and policies.

Child CareHomeless ShelterNon Profit

Responsibilities

Administers and accurately prepares TFP payroll for full time, part time, temporary, or PRN employees utilizing payroll reporting systems and processes semi-monthly payroll in compliance with applicable laws; determines proper payments and ensures payments reflect the correct pay, including but not limited to overtime and paid leave; process other payroll and personnel transactions as needed, including but not limited to pay increases, retroactive payments, and one-time payments

Oversees separations and final payments for departing employees and ensures compliance with applicable laws and the TFP policy; responsible for processing COBRA, and severance payments information and processing other separation transactions as needed

Processes and oversees all HRIS transactions and record keeping, including but not limited to processing new and rehired employees, separations, leave time records, grant funding sources, benefits, 403b loans, expense checks, voluntary deductions, unemployment, workers’ compensation and other changes as needed

Manages the employee benefits plans according to each plan’s rules and regulations; oversees enrollment and change forms for all benefits programs; notifies employees of pertinent benefits information including individual eligibility dates for retirement, disability, etc

Oversees open enrollment activities; uses independent authority to work closely with insurance brokers regarding open-enrollment meetings; prepares, collects and distributes appropriate materials

Answers routine questions from employees regarding benefits and/or facilitates communications with carrier advocates; conducts research of issues/problems and tracks resolution; consults with the CPBO on new and unusual issues

Reconciles invoices with monthly payroll reports and processes premium payments; sends mandatory benefits communications and updates; informs the CPBO of any unusual reports/invoices and obtains necessary signatures

Corrects any discrepancies in billing; arranges collection of employee underpayments; prepares premium reports and communicates with insurance carriers and other program vendors

Trains new employees and directors on how to access and maneuver through the payroll and management side of the system; cross trains other employees on managing the payroll process and ensures employee backup is available to manage payroll and field questions when out on leave

Prepares training for new employee orientation and presents on payroll and benefits; reaches out to PRN/part time employees to get them on-boarded before they begin working for TFP

Performs periodic internal audits of various payroll areas and prepares materials for external or internal auditors

Prepares for workers’ compensation audits

Works with the CFO to complete the 5500 qualified retirement and benefit documents for annual filing

Maintains MVR records and forwards DL to Frost for processing; ensures non-qualified drivers complete necessary document so they do not drive a company vehicle

Creates and updates standard operating procedures for daily, weekly, monthly processes for benefits billing and payroll activities

Prepares monthly employee and position statistics reports for CPBO

Processes current and prior employment verifications

Ensures people benefit and payroll online folders are up to-date and old documents are purged or saved accordingly

Attends annual and on-going payroll and HRIS training to keep up with the latest processes

Performs other job-related duties as assigned

Updates Active Directory and employee office phone numbers and title on SharePoint

Creates new hire IT login sheets and explains to employees during on-boarding process

Assists with reviewing TIMES timekeeping records and answers policy questions that pertain to PTO

Updates EZ Texting for new hires and separations and makes sure employees are added in the correct programs by their start date

Qualification

Paycom payroll systemPayroll practicesEmployee benefits knowledgeFundamental Payroll CertificationCertified Payroll ProfessionalTimeAttendance systemsMS Office proficiencyProfessional communicationConfidentiality

Required

Two-year degree in business administration or similar field and 1-2 years of experience in Human Resources OR 6 years or equivalent experience and knowledge may be accepted in lieu of educational requirements

Valid Texas Driver's License

Paycom payroll system, preferably at least 3 years of experience

Knowledge of payroll practices

Knowledge of employee benefits and human resource practices

Knowledge and experience with time and attendance systems

Communicates in a professional manner using judgment and discretion

Consistently meet deadlines for the accomplishment of assigned tasks

Skilled in intermediate to advanced MSOffice, to include Excel, Word and Outlook

Ability to maintain confidentiality

Ability to travel to and attend special events and/or training events

Must be able to spend prolonged periods of time working on the computer and telephone; able to lift to 20 pounds on occasional basis and to 5 pounds on a frequent basis; able to travel throughout the offices to represent the department; able to work under constant deadlines and interruptions; able to meet predictable and consistent attendance standards