SBA Pro-Life America · 1 month ago
Her PLAN Administrative Manager
Arlington, VA
Full-time
Onsite
Mid LevelSBA Pro-Life America is dedicated to growing the pro-life safety net through the Her PLAN project. The Administrative Manager provides essential administrative and operational support to the Executive Director, ensuring smooth operations and effective communication within the organization.
Political Organization
Responsibilities
Provide administrative and project support to Executive Director including, but not limited, to preparing materials for daily meetings, reconciling expenses, deadline oversight, and providing meeting support (task tracking, meeting minutes, etc.)
Manage the Executive Director’s schedule, travel and expenses
Support Executive Director in cultivating donor relationships including timely communication, recordkeeping and appointments
Serve as a liaison to Her PLAN team leads providing the Executive Director with accurate, well-researched information in a clear and concise manner
Prepare budget reports as directed using Excel
Track action items to manage and ensure appropriate and timely follow up on internal and external requests for information or decisions. Triage as necessary
Her PLAN Project Management. Keep current accurate data for all Her PLAN deliverables using Excel, Leadr and HubSpot data sources. Provide weekly reports
Manage Her PLAN staff training and weekly all staff meetings
Organize all logistics (lodging, food, materials) for tri-annual team 'collaboratives' for multiple Her PLAN teams. Coordinate with Human Resources for content/leadership
Inventory and ship printed materials from HQ to remote staff
Safeguard confidential information about the Organization, its donors, and all operational procedures and strategies
Qualification
Required
Prioritization – employee should be able to prioritize the most important requests and needs to communicate appropriate urgency to the Executive Director, while proactively anticipating potential needs and making arrangements to address them beforehand
Trustworthy & Discrete – employee must handle and secure sensitive personal and financial information
Detail-oriented – employee must be thorough when performing work and strive to achieve accuracy and consistency in all tasks
Flexibility – employee must be comfortable with ever-evolving plans and projects and have the ability to pivot and improvise solutions
Problem Solver – Ability to manage and resolve personnel issues and provide solution to difficult situations, while to remaining calm under pressure and responding professionally with a service minded approach during times of uncertainty or stress
Initiative – employee should be proactive in their work and decision making. They are expected to find ways to be of assistance There are no supervisory responsibilities for this position and keep trains moving on programmatic goals
Adaptability – employee must be able to adapt to changes and deal easily with managing unexpected events. Multi-tasking and flexibility are a must
The ideal individual must be able to adapt to changes and deal easily with managing unexpected events
Must be able to operate effectively as part of a team and independently
Excellent writing, editing, and grammatical skills
Possess high level of professionalism and confidentiality
Proficient in Microsoft Office applications including Teams, Excel, PowerPoint, and Word
Must be pro-life
Benefits
Health, dental, and vision insurance
401K plan with employer match
Life insurance policy
Short-term and long-term disability coverage
Free onsite parking
Paid holidays
Paid time off
Company
SBA Pro-Life America
Susan B.
Founded in 1992
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase