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Drees Homes · 3 days ago

Administrative Assistant- Elevate

Greater Cleveland

Full-time

Onsite

New Grad, Entry Level

Drees Homes is a family-owned home building company with a passion for making custom homes easy. They are seeking an enthusiastic candidate for an administrative position responsible for processing contracts, permits, and closing documents for the Elevate Division.

Real Estate

Culture & Values

Responsibilities

Manage contractor registrations, vendor setup, and permit applications, including tasks like ordering topos, creating layouts, and preparing ARB documents

Build relationships with municipalities, communicate with divisional teams, and track permitting progress to ensure timely updates

Handle coordination of print redraws, process invoices, and assist with Production Resource Coordinator duties as needed

Audit contracts, track Market Manager commissions, assist with sales coordination, and manage documentation for contracts, addendums, and change requests

Maintain inventory sheets, process production orders, manage marketing materials, and ensure accurate updates to Dreeshomes.com and other platforms

Support administrative tasks for the General Manager, train new Market Managers, attend meetings, and assist in creating marketing materials and signage

Process real estate tax bills, check requests, and checks for deposit; communicate with relevant parties to facilitate closings

Prepare closing packages, track construction loan draws, and ensure necessary documents like Certificates of Occupancy are in place

Attend sales meetings, create final bills from contract documents, and verify accuracy of HUD-1 settlement statements

Ensure all funds are received and deposited at closing, maintain job files, and track closing information; notify the General Manager of delays and assist in resolution strategies

Process employee expense reports, track bond and escrow money, and handle additional duties as assigned

Assist in preparing forecasts and closing reports, manage lot purchases, and complete necessary paperwork in accordance with company policies

Qualification

Administrative experienceReal estate experienceComputer proficiencyOrganizational skillsCommunication skillsMarketing experienceInitiativeDetail-orientedTeam collaboration