Lynker · 2 months ago
Travel Compliance Specialist
North Charleston, SC
Full-time
Onsite
Senior Level
5+ years expLynker Corporation is a leading provider of innovative solutions in weather and climate science. They are seeking a Travel Compliance Specialist to support a long-term contract with NOAA, focusing on federal travel coordination and compliance for the Office for Coastal Management.
EducationEnvironmental ConsultingGovernmentInformation TechnologyWater
No H1B
U.S. Citizen Only
Responsibilities
Provide professional, courteous, timely and expert travel coordination services including but not limited to domestic, foreign, invitational, gift and bequest, and conferences for the Office for Coastal Management (OCM) for approximately 110 federal employees and a rotating number of invitational traveler requests
Serve as subject matter experts keeping up with federal, DOC, NOAA, and NOS travel regulations, including but not limited to domestic, conference, group, gift and bequest, Invitational, foreign, and relocation travel
Serve as the point of contact for any and all federal travel related matters and subject matter experts in the preparation of travel authorizations, travel vouchers, airline and hotel reservations, and rental car arrangements
Coordinate/support travel requests and vouchers using E2 Solutions for OCM federal and invitational travelers
Keep abreast of travel updates/changes and disseminate the most current travel information to staff
Respond to and provide information and documentation to vouchers selected for audit
Assist federal staff with obtaining, renewing and processing passports
Train new federal staff members on the use of the E2 Solutions system, federal travel regulations, credit card rules, general travel processes, and lead-times for conferences, passports & travel authorizations
Assist with travel services for the OCM Director and Deputy Director, as well as Regional Directors if/when requested
Advise on travel estimates, requests, research and communicate with Directors’ Office staff regarding flight times/hotel options and credit card issues
Arrange and coordinate invitational travel
Using the E2 Solutions online system make travel arrangements including hotels and transportation
Serve as OCM subject matter expert and liaison with NOS/NOAA on conference packages
Solicit input, develop and submit conference packages, and report on actual conference expenses. This includes efforts associated with working with other NOAA Line or Program Office travel reps on submission of their packages
Train others on preparation and reporting of conference packages. Lead, coordinate, prepare, submit, and track status and approval for all conference and group travel packages
Act on and respond to post conference audit inquiries
Develop and improve processes on conference reporting
Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review. (Approx. 25% of travel packages and all conference packages are audited)
Develop, propose, maintain and update OCM travel processes and SOPs
Adhere to audit standards; package and submit travel packages to NOAA Finance as requested for formal audit review
Assist with efforts at year end closeout and new fiscal year start up efforts
Communicate and collaborate among the travel coordinators, federal and contractor, for status, guidance, and information, keeping the federal program manager apprised and seek decisions from the BOD federal program manager for any sensitive, difficult, or challenging travelers or travel situations
Prepare financial steps for Interagency Agreements, Amendments, Annexes & Modifications
Create line of accounting for new agreements, prepare the Project Code Request Form & set-up the account code in CBS
Create the UCO Allotment and prepare the RG2 screen in CBS. Troubleshoot any issues with period of performance, contract discrepancies, and funding timelines
Submit the entire package to NOS, directing them to the correct screens in CBS & updating the Master Agreement Spreadsheet accordingly, all while monitoring the package to ensure it is moving along the approval process and funding is dispersed accordingly
Qualification
Required
Bachelor's Degree
5+ years of experience in a related business field
Proficient computer knowledge with emphasis on Microsoft Office and Google Drive
Proficient knowledge of pertinent laws, regulations, and policies that govern federal travel
Strong, professional oral and written communication skills
Self-starter with ability to work in a small team environment with limited guidance and oversight
Experience working with, for and/or supporting high level management
Knowledge of keeping personnel and business data confidential is required
Ability to follow standard operating procedures and guidance documentation as well as create and/or update standard operating procedures as needed
Ability to pass a National Agency Check (NACI) and maintain it throughout the duration of employment
Preferred
Excellent interpersonal skills strongly preferred
Demonstrated ability to build relationships with federal management, colleagues, and external partners
Benefits
Comprehensive healthcare for the employee at no monthly cost
Healthcare benefit covers medical, prescription drug, dental, and vision
Personal Time Off (PTO) Policy plus paid holidays
Highly competitive compensation plan regularly calibrated against industry and location benchmarks
401(k) retirement plan with company-matching
Employee Stock Ownership Plan (ESOP) - we're all company owners!
Flexible spending accounts
Employee assistance program (EAP)
Short- and long-term disability insurance
Life and accident insurance
Tuition assistance/Training/Workforce improvement reimbursement per year
Spot bonuses for exceptional performance
Annual Employee Recognition Awards with bonuses
Employee Referral Program
Free centralized, self-directed Learning Management System to learn at your own pace
Personalized career growth plans for every employee
Company
Lynker
Lynker provides innovative solutions to support global environmental security and economic prosperity.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Joe Linza
Founder and CEO
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