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Another Source · 1 day ago

Executive Assistant to the Vice President - The University of Texas at Arlington

Arlington, TX

Full-time

Onsite

Mid Level

3+ years exp

Another Source is partnering with The University of Texas at Arlington to recruit an Executive Assistant to the Vice President for Development and Alumni Relations. This role provides high-level administrative support, manages complex scheduling and travel, and serves as a liaison to campus leaders and external stakeholders.

ConsultingHuman ResourcesStaffing Agency

Responsibilities

Provide sophisticated, proactive calendar management for the Vice President, coordinating with university leadership (President, Provost, Deans, Vice Presidents, senior staff)

Manage complex domestic and international travel arrangements and itineraries

Anticipate needs, prepare materials, and track deadlines for meetings, briefings, and projects requiring VP attention

Prepare, draft, edit, and proofread high-level correspondence, reports, presentations, and confidential materials

Conduct research and compile background materials for VP meetings and decision-making

Maintain professional standards of accuracy and quality for all documents and communications

Serve as the primary point of contact for all matters directed to the VP, assessing inquiries and determining appropriate action or referral

Manage information flow between the VP and internal stakeholders, ensuring timely communication and follow-up

Coordinate meetings with donors, corporate partners, and external constituents; manage logistics, catering, and agendas

Track donor engagement activity for the President and Vice President using Raiser’s Edge or similar donor CRM

Record call reports, correspondence, and interactions; run queries and reports to support weekly divisional communications

Maintain accuracy of donor and prospect information in collaboration with Advancement Services

Oversee daily operations of the VP office and coordinate administrative support needs across the department

Serve as point of contact for internal administrative workflows, scheduling, and resource allocation

Maintain organized filing systems, office processes, and workflow efficiencies

Support divisional events, retreats, staff meetings, and donor engagements as assigned

Qualification

Complex calendar managementDomestic/international travel coordinationMicrosoft Office SuiteDonor databasesAnalytical skillsWritten communicationVerbal communicationInterpersonal communicationOrganizational skillsTime-management skillsPrioritizationOffice administrationResearch skillsBudget managementFiling systemsEvent supportConfidentialityCollaborationPresentation skills

Required

A bachelor's degree and three (3) years of upper-level administrative experience, or a high school diploma/equivalent and seven (7) years of progressively responsible administrative experience, or an equivalent combination of education and experience

Experience with accounts and budget management

Expertise in complex calendar management and domestic/international travel coordination

Exceptional written, verbal, and interpersonal communication skills

Strong analytical, organizational, and time-management skills

Ability to handle confidential information with discretion

Ability to prioritize and manage multiple competing deadlines

Ability to work collaboratively across diverse units and constituencies

Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams) and common office applications

Demonstrated proficiency in creating PowerPoint presentations

Experience with donor databases such as Raiser's Edge NXT

Familiarity with PeopleSoft (UTShare) or similar administrative platforms