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The Marketing Department · 5 days ago

Executive Personal Assistant to CEO

Miami Beach, FL

Full-time

Onsite

Mid Level

The Marketing Department is seeking an Executive Personal Assistant to the CEO, a growth opportunity in a creative and evolving business environment. The role involves providing professional and personal support, managing schedules, financial administration, and coordinating projects across multiple brands.

Marketing

Responsibilities

Financial administration including bill pay, expense tracking, vendor payments, and reconciliation

Calendar, scheduling, and meeting coordination across multiple businesses and teams

Inbox management, prioritization, and follow-ups on behalf of the CEO

Project and workflow management using tools such as Asana and HoneyBook

Social media support, including:

Scheduling posts across platforms (Instagram, TikTok, etc.) using Sprout Social

Coordinating with internal creative teams and external partners

Managing content calendars and ensuring deadlines are met

Shoot organization and coordination, including:

Scheduling shoots and aligning availability across teams

Coordinating locations, talent, props, and logistics

Ensuring deliverables are captured and handed off properly

Project coordination across The Marketing Department, Sunshine Coffee, and What’s Good Miami

Acting as a key point of contact with vendors, partners, and collaborators

Maintaining organized systems and documentation across Google Workspace and Microsoft Suite

Leveraging AI tools —including ChatGPT, Gemini, and other emerging platforms —to:

Improve speed, quality, and clarity of communication

Draft, summarize, and organize information

Streamline workflows, planning, and execution

Increase overall operational efficiency and output

Personal task management including appointments, travel coordination, and personal scheduling

Handling confidential and sensitive matters with discretion

Acting as a trusted gatekeeper and proactive problem-solver

Qualification

Experience supporting CEOFinancial proficiencyProficiency with AsanaProficiency with Google WorkspaceSocial media familiarityCoordination of shootsTime-management skillsTech-savvyProactiveResourcefulProfessionalismCommunication skillsDetail-oriented