Aevum · 23 hours ago
Senior Executive Assistant to the Founder
Long Beach, California, United States
Full-time
Onsite
Mid, Senior Level
4+ years expAevum is developing capabilities to provide enterprise and government customers with on-demand delivery anywhere on Earth and in space. The Senior Executive Assistant to the Founder will support the founder's dynamic execution environment by managing travel logistics, ensuring meeting readiness, and coordinating personal operations to enhance focus and productivity.
Defense & Space
No H1B
U.S. Citizen Only
Responsibilities
Plan and execute travel logistics end-to-end (itineraries, buffers, confirmations, contingencies)
Coordinate transportation, check-in/out, access/badges, escorts, and site requirements
Ensure meeting readiness on-site: room setup, A/V, connectivity, printed materials (when required), backups
Manage schedule changes in real time (delays, reschedules, surprise attendees, room changes) without escalating unless necessary
Maintain a “day-of runbook” so the founder can move through events with minimal friction
Keep the founder’s day clean: minimize interruptions, batch non-urgent items, and protect deep work windows
Prepare brief, actionable daily packets (schedule, priorities, logistics, what needs approval)
Capture action items and decisions during travel days or on-site work and ensure proper follow-through
Coordinate with internal and external parties for meeting logistics and confirmations
Coordinate personal appointments and recurring obligations (medical, dental, travel docs, renewals, forms, deadlines)
Manage household operations as needed (vendors, maintenance scheduling, deliveries, returns)
Handle personal logistics that reduce cognitive load (events, gifts, key dates, reservations, errands)
Build simple routines/checklists so personal operations stay stable during high-intensity work periods
Handle sensitive information with disciplined need-to-know practices
Maintain a professional, warm, composed presence with stakeholders—without overfamiliarity or oversharing
Maintain basic operational security (device readiness, clean document handling, secure transport of materials)
Provide light public-facing support — capturing content, coordinating photos, noting key moments
Qualification
Required
4+ years in a high-tempo executive support role with significant ownership (Senior EA, traveling EA, executive operations support, event/production coordination, logistics coordination, or similar)
Demonstrated ability to run travel and day-of logistics under pressure (contingencies, shifting schedules, multiple stakeholders)
Strong written and verbal communication (concise updates, confirmations, calm tone)
High judgment and discretion with sensitive information
Reliable follow-through: nothing gets dropped, forgotten, or left ambiguous
Comfortable being hands-on and moving quickly; willing to travel as needed and operate with occasional irregular hours
Preferred
Experience supporting a technical founder or executives in aerospace, defense, hardware, robotics, or other regulated/high-scrutiny environments
Experience working around secure facilities or controlled programs
Familiarity with A/V and meeting production logistics
Active security clearance or willingness/eligibility to obtain/maintain one (as required)
Benefits
100% Company-Paid Medical, Dental, Vision
Paid Time Off
Bonus Potential
Stock Incentives
Performance-Based Promotions
Company
Aevum
Aevum provides enterprise customers with on-demand delivery anywhere on Earth and in space.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase