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University of Utah Health · 1 week ago

Administrative Office Specialist - HCH Administration - Business Operations

Salt Lake City, UT

Full-time

Onsite

Mid, Senior Level

5+ years exp

University of Utah Health is a patient-focused organization dedicated to enhancing health and well-being through patient care, research, and education. The Administrative Office Specialist performs higher-level office support duties, providing specialized program support, and managing a wide range of administrative tasks including scheduling, correspondence preparation, and purchasing support.

Health CareHigher EducationTechnical SupportTraining

Responsibilities

Prepares presentation materials for use by others, edits content and adds appropriate graphic and design elements. These responsibilities may include creating basic web content for department PULSE site

Composes and/or prepares correspondence, memorandums, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools

Performs basic statistical calculations on data for reports and presentations

Plans, prioritizes, and schedules meetings and appointments for directors and other management, as assigned

Makes decisions on a daily basis regarding calendars, appointments, and scheduling

Performs specialized administrative duties required to support the specific department initiatives, using discretion to make judgments based on operating guidelines and policies

Supports purchasing requirements for the department, researches items and obtains price quotes, as required, entering information into university systems, following up on purchase orders, and maintaining P-Card information, as required

Supports human resource and payroll processes as a primary contact or backup for payroll preparation and submission, leave tracking, appointment papers, and other requirements as assigned

Prepares and follows up on staffing requisitions, and schedules interviews

Arranges and coordinates travel and travel reimbursement for staff, as assigned by the director's office

Compiles and maintains information that may require web or other research, gathering, compiling, and updating data and records

Performs other administrative specialist duties in support the mission and function of the department, as required

May supervise others in ensuring that processes and protocols are maintained

Qualification

Microsoft OfficeProject ManagementBasic BookkeepingKRONOSICimsHuman RelationsOrganizationEffective Communication

Required

High school diploma, or equivalency

Five years of progressively more responsible experience in an office or administrative support setting

Depending upon department of hire, a valid, State of Utah Driver's License may be required

Preferred

Working knowledge of KRONOS and iCims applications

Company

University of Utah Health

Glassdoor3.9

University of Utah Health is the Intermountain West’s only academic health care system, combining excellence in patient care, the latest in medical research, and teaching to provide leading-edge medicine in a caring and personal setting.

Founded in 1965

Salt Lake City, Utah, USA

10001+ employees