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Odyssey Systems · 8 hours ago

SSDP Executive Administrator

Colorado Springs, CO

Full-time

Onsite

Senior Level

5+ years exp

Odyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. The SSDP Executive Administrator will provide support to senior executives and their team, optimizing the day-to-day operations of the SSDP and coordinating with personnel across various locations.

ConsultingProject ManagementTechnical Support

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Manage the Technical Director’s, Deputy Director’s, Deputy Technical Director’s, and Director of Operations & Analysis dynamic daily calendars and travel schedules, interfacing with senior officers/executives from multiple military commands and intelligence agencies and facilitating communication between SSDP senior executives and staff

Schedule meetings/events to maximize SSDP leaderships time. Identify meeting participants, subject matter experts (SMEs) and required materials to thoroughly address the issue

Arrange travel plans for SSDP leadership, using the Defense Travel System (DTS), to find and book optimal flights, lodging, and ground transportation to meet mission requirements

Prepare travel vouchers in DTS following trips and perform records management and gather/develop all necessary paperwork/documentation in support of SSDP leadership travel

Help ensure leadership is thoroughly prepared for each scheduled event, to include scheduling preparation time, providing read-ahead materials, biographies of participants, subject matter experts, and arranging advanced meetings, as required

Perform office manager duties such as ordering supplies; receiving, sorting and distributing incoming correspondence; answering phone calls; setting up VTCs, receiving/escorting visitors; escorting cleaning staff; assisting with visiting leadership; updating door rosters; writing meeting minutes; making copies; and managing records management

Prepare correspondence, handle information requests, and perform functions such as answering phone calls, organizing and scheduling meetings and VTCs, arranging conference calls, receiving and escorting visitors, writing meeting minutes as required, making copies and managing functions such as mail, courier service, records management, etc

Assist with diverse Human Resources functions, including coordinating employee recognition programs, reviewing award write-ups, and supporting the preparation and review of military evaluations

Track and manage work tasks/action items using Enterprise Task Management Software Solution (ETMS2)

Assist in organizing and managing extensive volumes of data in organizational shared drives

Assist security personnel with security clearance verification, building access, data transfers, processing visit requests, etc., as required

Travel occasionally to CONUS and OCONUS locations at the request of the Government

Other duties as required/requested by the Government within the constraints of the S3 contract

Qualification

Microsoft Office proficiencyExperience supporting Senior ExecutivesEnterprise Task Management SoftwareSecurity processes/proceduresProfessionalismInterpersonal skillsCommunication skillsWriting skills

Required

Must be a US citizen

Active Top Secret/SCI clearance, agreeable to polygraph

Bachelor's degree

5 years of experience in a similar role supporting Senior Executives in classified environments

Proven work experience supporting Senior Executives in classified environments

Exceptional interpersonal and communication skills (via phone, email, in-person); self-motivated and effective working independently or collaboratively in fast-paced environments

Exceptional writing skills and ability to effectively communicate with senior government leaders

Exceptional professionalism and strong experience exercising discretion and confidentiality with sensitive information

Proficient in Microsoft Office applications (i.e., Word, PowerPoint and Excel)

Preferred

Active Top Secret/SCI clearance, current polygraph

8 years of experience in a similar role supporting Senior Executives in classified environments

Prior experience as an A&AS contractor in a DoD, MDA, or IC organization

Demonstrated ability to interact and build effective relationships and teams with government customers, FFRDCs, and contractors, working in a highly dynamic environment

Proficient with security processes/procedures (e.g., document marking/handling, generating and transmitting classified visit requests) in TS/SCI and SAP environments

Experience opening/closing SSDP SAP office spaces

Strong experience with office management procedures, equipment and information management systems such as on-line calendars, Enterprise Task Management Software Solution (ETMS2), security clearance visit request information systems, etc