Apply on Employer Site

ViaPath Technologies · 1 week ago

Manager, Legal Operations

Falls Church, VA

Full-time

Hybrid

Mid, Senior Level

6+ years exp

ViaPath Technologies is seeking an experienced Manager of Legal Operations to drive operational change and modernization within the Legal team. This role involves maintaining corporate governance, supporting litigation and investigations, and managing legal billing and matter management processes.

Management Information SystemsTelecommunications

Responsibilities

Maintain corporate minute books for all ViaPath subsidiaries and other records as directed

Coordinate audit cycles, compliance mechanisms and annual board and shareholder meetings for ViaPath subsidiaries, working cross-functionally with internal treasury, accounting, tax and other departments, as needed

Develop and manage corporate governance policies and processes in support of the legal and regulatory function

Support the legislative and government affairs functions related to tracking/reporting on industry impacting legislation

Assist in quarterly and annual federal and state regulatory filings for ViaPath and all subsidiaries

Lead annual corporate filing requirements to maintain good standing for all ViaPath subsidiaries

Draft board resolutions and documentation for corporate, SEC and other filings, under the supervision of attorneys

Support due diligence process and major corporate and finance transactions by managing online data site, coordinating due diligence compliance company-wide and assisting in closing of corporate and finance transactions, among other things

Prepare KYC documents, bank certificates, secretary certificates and other similar documentation

Work closely with attorneys to manage documentation, process and oversight related to Section 16 filings for directors and executive officers

Interface directly and routinely with the company Chief Regulatory Officer and outside counsel on various matters

Assist in matter management in support of ViaPath litigation portfolio and other assigned litigation and investigations matters, including opening matters, negotiating rates and alternative fee arrangements, drafting and overseeing legal holds and data preservation, managing discovery, and coordinating with in-house attorneys and outside counsel on case strategy. Review and approve invoices for litigation portfolio

Coordinate with attorneys, Human Resources, brokers and insurers to ensure regular reporting and prompt payment and/or recovery of legal fees and costs

Track and report regularly on status of assigned litigation and investigations

Collaborate with attorneys and other functional stakeholders throughout the enterprise to develop responses to subpoenas, pre-litigation demands, government or other third-party inquiries, etc

Conduct fact-finding, gather relevant records, and assist with preparation of discovery requests and responses in coordination with in-house attorneys and outside counsel

Identify opportunities to develop standard work, guidelines, playbooks, and training to improve efficiency of litigation and investigations management

Work across departments and legal functions to support audits and special projects

Oversight of Legal Billing and Matter Management Tool, maintain rate cards, timekeeper assignments, matter files, etc. Coordinate onboarding of new firms and vendors

Provide day-to-day oversight and management of external legal spend, with a focus on developing and managing key metrics to predict and track outside counsel and vendor spend, adherence to budgets, timely accruals, and other performance targets. Assist in identifying opportunities for cost savings and regular reporting to senior leadership

Maintain and update templates for Engagement Letters and manage process for new matter creation, periodic review and other matter maintenance activities

Develop, refine, and maintain standard work and guidance to aid ViaPath attorneys in active matter management and outside counsel oversight

Qualification

Paralegal certificationCorporate legal experienceWorkflow automation toolsData analyticsProcess improvementChange leadershipDeadline managementCommunication skills

Required

Bachelor's degree with at least 6 years prior experience in Legal. In lieu of degree, minimum of 10 years of prior relevant experience

Paralegal certification required

Experience in a corporate legal department developing strategies and managing major initiatives and operational processes focusing on driving efficiency and operational rigor is required

Deep understanding and experience with a variety of technical systems and workflow automation tools utilized by in-house law departments

Demonstrated experience with strategic planning, outside counsel management, data analytics, and systems implementation and management

Track record of applying methods for process improvement in a legal environment

Ability to analyze operational issues, diagnose problem areas, and provide change leadership

Ability to meet competing deadlines

Strong written and verbal communication skills

Preferred

Experience at a public company preferred

Benefits

Medical, Dental & Vision Insurance – Multiple plan options designed to support a variety of coverage needs.

Health Saving Accounts (HSA) and Flexible Spending Accounts (FSA) – Employer provided contribution to the HSA for eligible medical plans. Healthcare and dependent care spending accounts available.

Flexible Time Off (FTO) – Including vacation and sick time

Company Holidays

Retirement Plan (401(k)) – Traditional and Roth 401(k) options available including employer matching contributions.

Life & Disability Insurance – Company-paid basic life insurance and short-term disability; additional voluntary coverage available.

Employee Assistance Program (EAP) – Free, confidential support for personal, financial, and family matters.

Additional Well-Being Resources – Includes access to Care.com, Calm, Active&Fit, Telavet, LegalShield, and other lifestyle resources and discounted services.