AmTrust Financial Services, Inc. · 2 hours ago
Executive Assistant
New York, NY
Full-time
Onsite
Mid Level
$24/hr - $45/hr
3+ years expAmTrust Financial is seeking an Executive Assistant to support their EVP, Head of North American Commercial P&C, performing a wide range of administrative and executive support to ensure the efficient operation of the organization. The role involves managing travel logistics, coordinating schedules, and providing clerical support to executives.
FinanceFinancial ServicesInsurance
Responsibilities
Coordinate International and Domestic Travel and manage busy and complex schedules
Handle/Manage all logistics of travel: car pick-up, lodging, flights, meetings, dining reservations
Prepare monthly expense reports
Register Executive and Direct Reports for conferences
PowerPoint, Excel, and Word proficiency
Strong Organizational aptitude
Manage all onboarding and new hire setup
High volume phone coverage and email screening. Set up and clean-up up conference rooms before and after meetings. (For F&B and A.V. requirements, must coordinate with proper channels in advance.)
Preparation (printing, scanning, copying, binding) of meeting
Ad hoc research and clerical projects and assorted administrative tasks
Perform general clerical duties, including photocopying, printing, scanning, filing, faxing, and mailing
Handle requests for information and data
Resolve administrative problems and inquiries
Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
Prepare agendas for meetings and prepare schedules (Prepare binders for conference events)
Assist with incoming mail process as needed
Periodic expense report reviews
Periodic Excel worksheets as they are assigned
Daily briefings, go over highlights for each day
End of the day briefing – follow-up (checklist on projects and tasks, status update)
Book personal appointments: I.E., Doctor/Dentist/Check-Up
Run errands when needed
Must be very familiar with Microsoft Teams/ Outlook Calendar
Assist Direct Reports when needed
Office Maintenance by filing and organizing reports and sensitive materials by placing them in proper binders and folders
Greet incoming clients/guests. Then, escort them to designated conference rooms
Arrange dining reservations when needed
Confirm all appointments for the following day
Launch all virtual meetings, be the facilitator (admitting all attendees to the meeting)
Qualification
Required
Must have extended experience working in a corporate environment
Must have a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy
Must be able to interact and communicate with individuals at all levels of the organization
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, databases, and presentation software (MSWord, Excel, Access, PowerPoint)
Work requires continual attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines
Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands
Must be very consistent
Must be very professional with every interaction: emails, phone, in-person with both internal and external guests) especially clients
Must adhere to office dress code and appearance
Bachelor's Degree; three or years of experience in a financial, insurance, or similar corporate environment; or equivalent combination of education and experience
Benefits
Medical & Dental Plans
Life Insurance, including eligible spouses & children
Health Care Flexible Spending
Dependent Care
401k Savings Plans
Paid Time Off
Company
AmTrust Financial Services, Inc.
AmTrust Financial Services, Inc., through its subsidiaries, operates as a multinational property and casualty insurance company.
5001-10000 employees
H1B Sponsorship
AmTrust Financial Services, Inc. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2023 (3)
2022 (5)
Funding
Current Stage
Public CompanyTotal Funding
unknown2006-11-13IPO
Leadership Team
D
Daniel Pacicco
Executive Vice President, Chief Financial Officer
Carl Canales
Executive Vice President - North American Field Operations
Recent News
2025-11-07
2025-11-05
Company data provided by crunchbase