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VHB · 1 day ago

Project Administrator

Greater Boston

Full-time

Hybrid

Mid Level

$73K/yr - $88K/yr

4+ years exp

VHB is an inspired and innovative team of engineers, scientists, planners, and designers partnering with clients across various industries. The Project Administrator will support project managers in budget preparation, scheduling, and contract management, while also providing general administrative assistance.

Asset ManagementCivil EngineeringConstructionConsultingGraphic Design

H1B Sponsor Likely

Responsibilities

Helps track logs for proposals, project contracts, and amendments (e.g., project status of client’s acceptance and authorization)

Assists PM's with creation and tracking of the business development pipeline

Prepares contracts, sub agreements, contract amendments for PM’s and Managing Director’s review/signature. Reviews contract documents for completeness and quality. Expedites final documents at the direction of PMs

Coordinates with the legal team for review and preparation of contract terms

Assists PMs with developing project timetables for services and deliverables. Tracks project progress. Prepares status reports and documents for clients or project stakeholders

Schedules team meetings. Coordinates cross-functional meetings to facilitate collaboration

Maintains project-related records and documentation. Assists PMs with client administrative requirements (e.g., cover letters/progress reports)

Provides administrative assistance to PMs and team

Understands VHB policies and practices and maintains confidentiality

Performs all job functions in compliance with applicable federal, state, and local regulations and VHB policies and procedures

Qualification

Microsoft Office SuiteAdobe AcrobatOffice administration experienceProject management supportCustomer service abilitiesCommunication skillsCritical thinkingTeam orientedSelf-motivatedDetail oriented

Required

4+ years of office administration experience, preferably in the AEC industry

Bachelor's Degree or equivalent experience

Proficient in Microsoft Office Suite and Adobe Acrobat

Experience maintaining and updating electronic filing systems

Excellent verbal, written, and interpersonal communication skills

Exceptional customer service abilities with an emphasis on timely response

Critical thinking and problem-solving skills

Team oriented with ability to perform multiple tasks independently in a timely manner and collaborate effectively and positively with coworkers

Self-motivated, highly organized, and detail oriented

Preferred

Prior project management support experience preferred, or desire to learn

Benefits

Diverse and inclusive culture of collaboration and innovation

Opportunity to work on complex, transformational projects

Community and social responsibility as sustainable stewards

Focus on learning, development, and career growth

Best-in-class benefits, including flexible, hybrid workplace

Company

VHB

Glassdoor4.0

VHB offers civil engineering, site and transit planning, GIS mapping, consulting, analytics, design-build, and structure designing services.

Founded in 1979

Watertown, Massachusetts, USA

1001-5000 employees

https://www.vhb.com/

H1B Sponsorship

VHB has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (11)

2024 (8)

2023 (4)

2022 (7)

2021 (8)

2020 (3)