World Wildlife Fund · 13 hours ago
Outgoing Agreements & Financial Associate Specialist-26032
Washington, DC
Contract
Onsite
Entry, Mid Level
$58K/yr - $87K/yr
2+ years expWorld Wildlife Fund (WWF) is one of the world’s leading conservation organizations. The Outgoing Agreements & Financial Associate Specialist administers outgoing agreements and supports financial management, ensuring compliance with donor requirements and accuracy in financial reporting.
CommunitiesNon ProfitWildlife Conservation
No H1B
Responsibilities
Drafts outgoing agreements (subgrants, consulting agreements, travel support agreements), incorporating scopes of work, budgets, monitoring requirements, and donor provisions
Reviews and edits scopes of work and budget documents, collaborating with program staff and Program Administrators as needed
Assesses agreement conditionality and serves as a resource on related questions
Facilitates and monitors the review and approval process for new agreements and amendments
Coordinates with Legal, program staff, Program Administrators, and other internal and external stakeholders during agreement negotiations
Secures authorized signatures, distributes final documents, and tracks set-up for initial payments
Maintains complete and accurate agreement records in SmartSimple and Workday in accordance with WWF policies and audit standards
Troubleshoots issues related to agreement and supplier integration and payment processing
Processes agreement payments in a timely manner, liaising with accounting and program teams to resolve questions
Monitors and clears advances, and records expenses for conditional grants, consultants, and travel advances
Monitors compliance with deliverable requirements and follows up on outstanding submissions
Ensures financial and project reports are acknowledged and routed for timely review; may provide overviews for completeness
Drafts and processes amendments for grants and consultancies as needed
Closes out agreements in accordance with WWF policies, coordinating with Program Administrators and Technical Officers
Provides guidance and support on outgoing agreement procedures and systems (SmartSimple and Workday); serves as a subject matter expert for internal partners
Ensures real-time visibility of processing status in grant management systems
Ensures all programmatic and financial documents related to outgoing agreements are properly filed and accessible for audit purposes
Builds relationships across teams and communicates effectively with internal and external partners
Works in close coordination with the Manager, Outgoing Agreements, receiving guidance and support to ensure consistency in processes and alignment with unit priorities
Assists with financial and operational analyses, including and running/reviewing budget vs. actuals reports
Reviews subgrantee financial reports
Processes journal entries and reclasses in Workday in accordance with accounting policies
Ensures timely and accurate processing of agreement payments
Runs out-of-balance reports and resolves discrepancies
Reviews the WWF Payroll Journal Hours Accounting report and makes necessary adjustments for any Effort Certification holding account hours
Reviews the WWF Payroll Journal Hours Accounting report and makes necessary adjustments for any Effort Certification holding account hours
Other duties as assigned
Qualification
Required
Bachelor's degree and two to four years of relevant experience in grants, contracts, public administration, or project/financial management
Strong organizational, analytical, and quantitative skills; ability to prioritize and manage multiple projects under time constraints
Excellent attention to detail and ability to produce high-quality, accurate work on time
Strong communication and interpersonal skills; ability to collaborate across teams and with internal and external partners
Customer service orientation, problem-solving skills, and ability to work independently or as part of a team
Proficiency in word processing, databases, and spreadsheets (e.g., Word, Excel, PowerPoint, Access)
Ability to operate with independence, discretion, and sound judgment
Commitment to fostering a culture of inclusion within and across teams
Preferred
Working knowledge of the grants management cycle and basic grant accounting principles is desired
Familiarity with grants management and accounting systems (e.g., SmartSimple, Workday) is highly desirable
Company
World Wildlife Fund
WWF's mission is to conserve nature and reduce the most pressing threats to the diversity of life on Earth.
Founded in 1991Washington, District of Columbia, USA
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$0.1MKey Investors
International Paper
2024-08-07Grant
2022-12-13Grant· $0.1M
Leadership Team
Loren Mayor
Chief Operating Officer
Jason Clay
Senior Vice President, Market Transformation
Recent News
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