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Linde Engineering · 1 day ago

Document Control Specialist (contractor)

Tonawanda, NY

Full-time, Contract

Onsite

Mid Level

$28/hr - $38/hr

3+ years exp

Linde Engineering North America LLC is a member of the Linde Engineering Division of Linde plc, focused on providing innovative solutions in technology, engineering, procurement, and construction. The Document Control Specialist will manage project documentation workflows, ensure compliance with contractual obligations, and maintain communication with suppliers to foster operational excellence.

Industrial Engineering

Responsibilities

You will be contacting suppliers and ensuring that submittals are on schedule and updated as necessary

Performing Desk Expediting by monitoring orders via internal systems and, review open Order Reports, and maintain accurate shipment dates

As needed, you will be conducting Field Expediting visits or virtual inspections to verify supplier progress and agree on corrective actions

Preparing and issuing Field Expediting Reports, including delivery confirmations and risk assessments

Identify potential delays and initiate action plans with suppliers and internal teams

You will be expected to escalate issues within supplier organizations and internally when necessary

Maintaining accurate records of delivery status and update systems with revised dates and comments

Foster collaborative relationships with suppliers to ensure operational excellence

You will be enforcing compliance with contractual obligations, including progress reporting and corrective measures

You will be responsible for managing internal and external project documentation workflow as for the setup and execution of documentation exchange with external parties

Further, you will distribute all controlled documents via official transmittal and attend kick-off meetings with suppliers and other third parties to outline document control procedures

You will perform quality checks on engineering and supplier deliverables (Doc number, title, revision, date etc.) and add coversheets to ensure compliance with project requirements

Managing the internal document tracking tool to ensure on time delivery of documents to customers and vendors

You will be coordinating with key internal functional groups and attend project meetings to communicate critical project information is part of your role

Qualification

ERP systemsDocument Control IT toolsElectronic Document Management SystemsMicrosoft Office SoftwareAnalytical skillsTechnical support experienceCommunication skillsOrganizational skillsProblem-solving skillsNegotiation skills

Required

Proficiency in ERP systems and internal databases

the ability to work in a fast-paced environment with strong organizational skills and have excellent communication and negotiation skills

Associate degree or four to five (4-5) years' experience as Document Management Coordinator or similar experience is required

effective computer skills like Microsoft Office Software, and other Company and discipline specific software applications, such as Documentum, VIP, Bentley, VoloView, and AutoCAD

effective communication skills both verbally and in writing with superiors, colleagues, and individuals inside and outside the company

Effective analytical and problem-solving skills round up your profile

Proficiency in Document Control IT tools, databases, and administrative procedures is required

Ability to travel for field expediting visits as required (10%-20%)

Preferred

three (3+) plus years' experience with oil & gas or Industrial Gases Company and provide technical support, including working experience with IT systems and tools

Having advanced knowledge and understanding of discipline work flows and deliverables produced to execute project is preferred

Knowledge and experience in Electronic Document Management Systems (EDMS) is a plus

Benefits

Health, dental, disability, and life insurance

Paid holidays and vacation

401(k) matching

Pension benefits

An employee discount program

Opportunities for educational and professional growth

Company

Linde Engineering

Linde Engineering collaborates closely with customers to enhance plant lifecycle productivity and innovate process flows It is a sub-organization of Linde.

Founded in 1879

Pullach, Bayern, DEU

10001+ employees