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Sidley Austin LLP · 1 day ago

Legal Secretary

LA Metro Area

Full-time

Onsite

Mid, Senior Level

$90K/yr - $105K/yr

5+ years exp

Sidley Austin LLP is a law firm seeking a Legal Secretary to assist lawyers and legal personnel with administrative details and maintain office procedures. The role involves document management, client onboarding, and coordinating communications and travel arrangements.

AdviceConsultingFinanceFinancial ServicesLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Types, formats, edits and finalizes documents, including correspondence, memoranda and standard legal documents for both transactional and litigation clients, in accordance with the Firm's document formatting standards using standard computer software specific to the legal industry

Aid other Secretaries within assigned teams whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative and supportive relationships with peers, superiors, and clients

Manages multiple lawyer-assignments and organizes clerical functions and work flow to meet administrative and client needs

Manages the onboarding of new clients from the processing of conflicts to the assignment of billing information. Works with various Firm departments and resources to complete engagement processes in an expedited and accurate manner

Enters, proofreads and posts lawyers' time entries. Works to ensure time entries are in compliance with client billing requirements and to ensure timeliness of entries in compliance with Firm policy

Coordinates travel arrangements, including air, hotel and ground transportation for lawyers and clients. Processes lawyers' travel expenses

Proofreads all documents, correspondence, etc., to ensure accuracy of copy, grammar, punctuation and syntax. Checks to ensure accuracy of jobs sent to duplicating service

Receives, screens telephone calls, conference calls and messages to lawyers, clients and staff (as directed from assignments). Works with various audio and video software to calendar and create calls on behalf of assignments

Promptly processes incoming and outgoing mail and distributes upon receipt (as directed from assignments)

Coordinates conferences, meetings and appointments for lawyers and clients both in person and via remote options. As required, schedules conference rooms and food service using specific Firm software and procedures

Maintains calendars, contacts and client information through specific Firm software and procedures

Works with other Firm departments and resources to coordinate and complete tasks as necessary for the management of multiple responsibilities and assignments

Coordinates client billing with billing services (as directed from assignments)

Maintains a safe and unobstructed work area, including a neat and well-organized desk. Demonstrates safe work practices

Maintains accuracy of electronic and hardcopy client files on a daily basis through both the Firm’s document management system and various electronic repositories for client materials in accordance with standards set by Records Management Center

Performs other work related duties as assigned or as judgment or necessity dictate

Qualification

Microsoft OfficeLegal terminologyTyping speed 60 wpmNetDocsAdobe ProInTapp TimeEmburseAnalytical skillsManage multiple projectsOrganizational skillsAttention to detailInterpersonal communicationProblem-solving skillsConfidentialityWork under pressure

Required

High school diploma or general education degree (GED)

Five or more years of related work experience and/or training; or equivalent combination of education and experience

Thorough working knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel), legal terminology and formats (legal documents)

Types accurately at a minimum of 60 wpm

Thorough working knowledge of other applications (NetDocs, Adobe Pro, InTapp Time, Emburse)

Experience with collaborating with support staff

Strong organizational skills

Strong attention to detail

Good judgment

Strong interpersonal communication skills

Strong analytical and problem-solving skills

Able to work harmoniously and effectively with others

Able to preserve confidentiality and exercise discretion

Able to work under pressure

Able to manage multiple projects with competing deadlines and priorities

Benefits

Bonus eligibility

Comprehensive benefits program

Company

Sidley Austin LLP

Glassdoor4.1

Sidley is an elite global law firm.

Founded in 1866

Chicago, Illinois, USA

1001-5000 employees

http://www.sidley.com

H1B Sponsorship

Sidley Austin LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (51)

2024 (36)

2023 (17)

2022 (33)

2021 (20)

2020 (23)