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Fox Rothschild · 4 weeks ago

Practice Services Coordinator

Raleigh, North Carolina, United States

Full-time

Onsite

Entry Level

2+ years exp

Fox Rothschild is a law firm seeking a Practice Services Coordinator to provide comprehensive administrative support to the Practice Services Team. The role involves coordinating special projects, managing schedules, assisting with recruitment, and maintaining best practices for various processes.

Business IntelligenceConsultingLaw EnforcementLegal

No H1B

Responsibilities

Provide administrative support to the Chief Practice Services Officer and all the Practice Services leadership team

Coordinate and oversee special projects and firm-wide initiatives, including but not limited to participating in project meetings for planning, implementation, and training for members of FOXproTEAMS (administrative support structure) and Paralegals/Practice Assistants

Assist with the coordination of review process calendars, meeting schedules and deadlines to ensure that each process runs on time and firm objectives are achieved

Assist with the management of viDesktop processes and create reports, including reminders related to the process

Provide support for paralegal recruiting, including scheduling interviews, working with candidates and recruiting agencies, human resources department, and attorneys

Provide back-up support for on-boarding and off-boarding processes, including drafting offer letters, reference checking, launching, monitoring, and reviewing background checks

Create and maintain best practices guides, standard operating procedures and guidelines for implementation and adoption for existing and new initiatives and processes

Coordinate meetings, including scheduling, submitting video conference and hospitality requests, booking conference rooms, and preparing materials

Various short-term and long-term projects, as assigned

Assist with other related administrative duties, as assigned

Other duties, as assigned

Qualification

Paralegal CertificateMS WordMS ExcelMS PowerPointDatabase managementOrganizational skillsInterpersonal skillsCommunication skillsProject managementConfidentiality

Required

Bachelor's degree in related field required. Equivalent work experience will be considered in lieu of a bachelor's degree

Must be a highly motivated, personable self-starter who is able to manage multiple projects simultaneously and successfully, many with tight deadlines

Highly proficient with MS Word, Excel, PowerPoint, and database management systems

Excellent organizational and interpersonal relations skills; strong internal client focus

Ability to maintain confidentiality at all times

Ability to manage multiple priorities and tasks simultaneously and follow through on issues in a timely manner

Demonstrated experience in coordinating the activities or tasks of people, groups and organizations

Excellent presentation, writing, and verbal communication skills, as well as the ability to be proactive in tailoring communications effectively for different groups and stakeholders. Excellent grammar, vocabulary, and reading comprehension

Ability to undertake and manage large projects with effective use of firm resources

Assess, adapt and reprioritize projects quickly when situations change, as well as following through on issues in a timely manner

Ability to use standard office equipment, including personal computer, copier, scanner, telephone, etc

Preferred

Paralegal Certificate or two (2) years' work experience as a paralegal is strongly preferred; or four (4) years' work experience as a legal administrative assistant in a law firm will also be considered