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Catholic Charities SF · 2 months ago

Bilingual Administrative Assistant II

San Francisco, California, United States

Full-time

Onsite

New Grad, Entry Level

$25/hr - $25.75/hr

Catholic Charities SF is dedicated to providing coordinated case management services to women and children affected by chronic illness and homelessness. The Bilingual Administrative Assistant II will be responsible for various administrative tasks, supporting program activities, and maintaining oversight of the facilities.

CharityNon ProfitSocialSocial Assistance

Responsibilities

Develop and coordinate administrative systems to expedite functioning of the program

Secretarial duties including composition of correspondence and forms

Compile and maintain program database and spreadsheets

Assist in preparation of proposals, grants, audits, and program materials

Maintain database systems inclusive of donor, volunteer, and client databases

Generate monthly, quarterly and annual reports in coordination with the program staff and the program director

Conduct the annual survey in coordination with the rest of the program staff

Assist with tracking expenditure and invoicing

Assist in the review of client files

Assist and support the work of Case Managers and staff

Assist with organization and preparation for weekly support group and the family activities program in coordination with the Program Coordinator (This includes meal prep. and/ or driving clients)

Maintain inventory system and ordering clients’ food, office supplies, and program supplies

Front Desk duties for residents and guests, as well as telephone inquiries

Maintain clean and organized workspace and office environment, including the two program vans

Qualification

Microsoft Database managementBilingual English/SpanishMicrosoft OfficeOrganizational skillsTypingWord processingOffice managementCultural competenceCommunication skillsTeamworkGoal oriented

Required

Proficiency in Microsoft Office, in particular, Microsoft Database management including writing queries, form development, and integration of reports with other applications

A valid California Driver's license is required

Ability to prioritize tasks, strong organizational skills, and an ability to work independently

Skills in typing, word processing, and office management

Excellent communication and organizational skills

Able to listen actively and communicate effectively with individuals and groups and be sensitive to the client population, organize own work, and follow-through independently

Goal oriented

Demonstrated ability to successfully work in a team environment

Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations

Fingerprints: Required

TB Screening – Negative Tuberculosis Test: Required

First Aid Certificate: Required

COVID-19 Proof of Vaccination: Required