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Arnall Golden Gregory LLP · 3 months ago

IP Prosecution Administrative Assistant

Atlanta, Georgia, United States

Full-time

Hybrid

New Grad, Entry Level

$65K/yr - $85K/yr

Arnall Golden Gregory LLP, an Atlanta-based law firm, is seeking a detail-oriented IP Prosecution Administrative Assistant to join its Intellectual Property prosecution team in the Washington, D.C. office. This role provides administrative support to patent and trademark paralegals and attorneys, focusing on the administrative aspects of patent and trademark prosecution.

ConsultingLegal

H1B Sponsor Likely

Responsibilities

Monitor and track docketed reminders and upcoming due dates in the patent docketing system (CPI), review and annotate docket reports for accuracy, run reports, and follow up with the responsible paralegal and/or handling attorney to ensure matters are progressing timely (e.g., sending reminders)

Review official records from the USPTO Patent Center and foreign IP databases (e.g., application status, Office Actions, filing receipts, publication data) as needed. Assist with IDS reference tracking, verification of bibliographic data, and updating databases for docketing and reporting purposes

Draft client reporting emails for review by the paralegal or handling attorney, proofread and format client communications, and manage incoming and outgoing correspondence through Outlook

Organize and maintain electronic prosecution files and records in compliance with firm and client guidelines; process foreign counsel and vendor invoices; prepare routine forms and templates; support docket-related tracking and reminder follow-up; and enter daily time into the firm’s timekeeping system

Assist the trademark paralegal with docketing (WebTMS), correspondence, and other administrative tasks as needed

Qualification

Microsoft OutlookMicrosoft WordExcelAdobe AcrobatDocket ManagementIP Docketing SystemsLegal TerminologyAttention to DetailCommunicationProblem-SolvingConfidentiality

Required

High school diploma required; additional secretarial, business, or technical training is a plus

Prior office work experience is required; law firm experience is preferred

General familiarity with U.S. and/or foreign patent and trademark prosecution processes is required, including basic terminology and an understanding of how matters progress after filing for purposes of reminder monitoring, records review, and correspondence management

Meticulous attention to detail and strong organizational skills are essential, as errors in tracking and follow-up can have significant consequences

Proficiency in Microsoft Outlook and Word, with working knowledge of Excel, Adobe Acrobat, and document management systems

Strong written and verbal communication skills to interact effectively with attorneys, paralegals, and foreign associates

Proactive and analytical approach to managing multiple priorities and reminders in a fast-paced environment

Commitment to maintaining confidentiality and ethical standards when handling sensitive intellectual property information

Preferred

Familiarity with IP docketing systems, including CPI and/or WebTMS

Familiarity with billing and time entry software

Experience communicating with foreign associates

Company

Arnall Golden Gregory LLP

Arnall Golden Gregory (AGG) is an Am Law 200 law firm with offices in Atlanta and Washington, DC.

Founded in 1949

Atlanta, Georgia, USA

201-500 employees

http://www.agg.com/

H1B Sponsorship

Arnall Golden Gregory LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2023 (2)